Company Description

ARMOR-IIMAK is a leading provider of Thermal Transfer Ribbons with manufacturing and distribution operations in India. The company is committed to maintaining robust financial controls, statutory compliance, accurate accounting, and timely financial reporting.

Purpose of Job (WHY the Job Exists?)

Operational:

To manage day-to-day Accounts Payable and Accounts Receivable activities, including vendor and customer accounting, collection monitoring, bank and account reconciliation, TDS and GST compliance, credit control, and other finance-related activities accurately and within defined timelines.

Strategic:

To ensure effective management of the company's payables and receivables, timely collection of customer dues, accurate accounting and reconciliation of vendor and customer accounts, compliance with applicable tax requirements, effective credit control, and availability of complete financial documentation for audits and reporting.

Key People the Jobholder Interacts With (The Context of Job-Holder)

Reports To: Finance Manager / Finance Head

Internal Stakeholders:

Supply Chain & Procurement, Production, Warehouse, Sales, Customer Service, HR & Administration, Finance Team and other ARMOR-IIMAK India Departments.

External Stakeholders:

Customers, Vendors and Suppliers, Banks, Tax Consultants, Auditors, Government / Tax Authorities, ARMOR-IIMAK Asia / Group teams (as required).

Value Addition / Accountabilities / Key Performance Areas (The Results to be Delivered)

· Ensure accurate and timely booking of vendor invoices and customer collections.

· Ensure vendor invoices comply with applicable GST requirements.

· Ensure vendor payments are processed accurately and within agreed timelines.

· Ensure timely collection and effective monitoring of customer receivables.

· Ensure proper accounting of freight, clearing and import-related expenses.

· Maintain accurate vendor advances and ensure timely adjustment against invoices.

· Ensure customer collections are accurately allocated against respective invoices/accounts.

· Ensure weekly and monthly customer outstanding / ageing reports are prepared and shared within defined timelines.

· Ensure overdue customers are monitored and blocked in accordance with the approved credit control process.

· Complete bank, vendor and customer account reconciliations accurately and on time.

· Complete quarterly reconciliation of major customer accounts and maintain supporting records.

· Complete TDS workings and reconcile TDS deducted by customers with books and Form 26AS.

· Complete GST reconciliation and return filing support.

· Maintain complete finance and audit documentation.

Responsibilities / High Payoff Activities that Support the Above Accountabilities

1. Accounts Payable & Vendor Accounting

- Book domestic and import vendor invoices accurately and on time.
- Verify vendor invoices for applicable GST requirements and supporting documents.
- Ensure invoices are booked under the correct GL, cost centre and employee/vendor code wherever applicable.
- Process and book domestic and import vendor payments.




- Coordinate with SCM for freight and clearing invoices relating to import purchases.
- Ensure freight and clearing invoices are booked before monthly costing.
- Reconcile freight provision GL and identify outstanding/unadjusted balances.
- Review vendor advances and follow up with SCM/vendors for submission of invoices and adjustment of advances.
- Maintain proper vendor accounting records.

2. Bank Reconciliation

- Prepare and complete bank reconciliation.
- Identify and follow up on unreconciled bank transactions.
- Ensure timely clearance and accounting of outstanding items.

3. MSME Vendor Compliance

- Monitor vendor payment due dates.
- Ensure payments to MSME vendors are processed within the applicable timelines.
- Obtain and maintain relevant MSME declarations/certificates from vendors.
- Support preparation of MSME-related reports and information whenever required.

4. TDS Compliance

- Prepare monthly TDS workings and reconcile TDS with the respective ledger.
- Generate TDS challans through the Income Tax portal.
- Ensure timely payment of TDS within the applicable due dates.
- Prepare quarterly e-TDS workings.
- Coordinate with consultants/auditors for TDS-related requirements.
- Maintain supporting documents and records for TDS compliance and audit purposes.

5. GST Compliance

- Support monthly and annual GST compliance.
- Prepare GSTR-1 workings and tax liability with books of accounts.
- Prepare GSTR-3B workings after reconciliation with GSTR-1.
- Reconcile Electronic Credit Ledger with ITC GL and GSTR-2B.
- Identify differences between purchase register and GSTR-2B.
- Follow up with SCM for invoices appearing in the purchase register but not in GSTR-2B.
- Follow up on invoices appearing in GSTR-2B but not recorded in the purchase register.
- Maintain GST reconciliation records and supporting documents.
- Support annual GSTR-9 filing.

6. Audit Support & Documentation

- Maintain finance and accounting documents required for internal, statutory and group audits.
- Keep vendor invoices and supporting documents readily available for audit.
- Maintain records of payments made against vendor invoices.
- Provide supporting documents and reconciliations requested by auditors.
- Assist in resolving audit queries within agreed timelines.
- Ensure proper filing and retention of financial records.

7. New Item Costing

- Support new item costing.
- Collect relevant material, freight, clearing and other cost inputs.
- Coordinate with SCM and other departments for required costing information.
- Maintain costing records and supporting documents.

8. Reconciliation & Reporting

- Perform vendor account reconciliations as required.
- Monitor outstanding invoices, advances and provisions.
- Prepare monthly AP and tax-related reports.




- Follow up on pending accounting and reconciliation items.
- Ensure accurate and timely submission of finance reports to the reporting manager.

9. Accounts Receivable & Collection Management

- Monitor daily customer collections and maintain the Daily Collection Report.
- Reconcile customer collections with Bank Statements and ensure timely booking and allocation against respective invoices/accounts.
- Prepare and circulate Weekly Customer Outstanding and Monthly Customer Outstanding / Ageing Reports.
- Follow up with customers and internal stakeholders for timely collection of overdue receivables.
- Monitor customer credit limits, payment terms and overdue balances and coordinate blocking / release of overdue customers as per the approved credit control process.
- Conduct quarterly reconciliation of major customer accounts and resolve outstanding / unreconciled items.
- Follow up with customers, Customer Service, Sales and Accounting teams for TDS deduction details and certificates.
- Reconcile customer TDS deductions with books of accounts and Form 26AS and follow up on discrepancies.
- Process customer collections, advances and unidentified / unapplied receipts accurately and on time.
- Prepare and process approved Credit Notes and generate Scrap Invoices with proper supporting documents and authorization.
- Maintain proper records of customer collections, payment advice, invoice-wise collection dates, reconciliations and TDS documentation for audit purposes.
- Comply with Finance SOPs, credit control guidelines, accounting procedures and approval processes.
- Identify process gaps and support improvements in receivables and collection processes.

10. Internal Controls & Compliance

- Follow company finance policies, accounting procedures and approval processes.
- Ensure proper supporting documents are available before accounting/payment processing.
- Maintain confidentiality of financial and vendor information.
- Identify accounting discrepancies and escalate them to the reporting manager.
- Support implementation of finance process improvements and internal controls.

Qualifications

Education / Technical Skills

· Bachelor's degree in Commerce, Finance, Accounting or a related field.

· Good knowledge of Accounts Payable and general accounting.

· Working knowledge of GST and TDS compliance.

· Good knowledge of MS Excel.

· Experience with SAP/ERP accounting systems preferred.

· Good understanding of bank and ledger reconciliation.

Experience: Minimum 2–3 years of relevant experience in Finance & Accounts.

Soft Skills

· Strong communication, and Interpersonal skills.

· Ability to work within statutory and monthly closing timelines.

· Ability to work independently and collaboratively within a team.

Attitudes

· Accuracy and attention to detail.

· Integrity and confidentiality.

· Positive attitude, adaptability, and willingness to learn.

· High level of integrity and professionalism.

·

Others:

· Fluent in English (spoken and written).

· Willingness to Travel Across India, and Overseas if required.

📌 Finance Executive - AIB (Bengaluru)
🏢 ARMOR-IIMAK
📍 Bengaluru