Job Summary

We are looking for an experienced and responsible Facility & Administrative Manager to oversee day-to-day office operations, facility management, vendor coordination, maintenance, housekeeping, security, and administrative activities. The role requires robust coordination, problem-solving, and team management skills to ensure smooth and efficient workplace operations.

Key Responsibilities

1. Facility Management

- Manage day-to-day facility and office operations.
- Ensure proper functioning of electrical systems, ACs, plumbing, internet, CCTV, biometric/access systems, furniture, and other facilities.
- Coordinate preventive and breakdown maintenance.
- Monitor cleanliness, hygiene, housekeeping, and office upkeep.
- Identify facility issues and ensure timely resolution.

2. Vendor & Contractor Management

- Coordinate with vendors, contractors, technicians, and service providers.
- Obtain quotations and negotiate pricing where required.
- Maintain vendor records, contracts, AMC details, and service schedules.
- Monitor vendor performance and ensure timely completion of work.

3. Administrative Management

- Manage office supplies, stationery, pantry requirements, and other administrative needs.
- Maintain records of assets, equipment, keys, access cards, and office inventory.
- Handle office documentation, bills, invoices, and administrative records.
- Support management with administrative reports and operational requirements.

4. Security & Safety

- Coordinate with security/watchmen and housekeeping staff.
- Ensure proper visitor management and office access control.
- Monitor CCTV and security-related requirements.
- Ensure compliance with workplace safety and emergency procedures.

5. Team Management

- Supervise housekeeping, security, reception,



and facility support staff.
- Allocate duties and monitor attendance and performance.
- Ensure adequate staffing and smooth shift management.
- Address operational issues and employee/facility-related concerns.

6. Budget & Cost Control

- Prepare and monitor facility and administrative expenses.
- Track maintenance and service costs.
- Ensure expenses remain within approved budgets.
- Obtain management approval for major purchases and repairs.

7. Client & Employee Support

- Address facility-related concerns raised by employees, clients, and visitors.
- Coordinate seating, meeting rooms, office infrastructure, and other facility requirements.
- Ensure a professional, safe, clean, and comfortable workplace environment.

Required Skills

- Strong facility and administration management skills.
- Vendor and contractor coordination.
- Valuable communication and negotiation skills.
- Team handling and leadership abilities.
- Strong problem-solving and decision-making skills.
- Good knowledge of MS Office/Google Workspace.
- Ability to manage multiple tasks and work under pressure.

Qualification & Experience

- Graduate degree in any discipline.
- 3–7 years of experience in facility management, administration, office operations, or a similar role.
- Experience in corporate offices, coworking spaces, commercial buildings, or similar environments will be preferred.

Key Performance Indicators (KPIs)

- Timely resolution of facility and maintenance issues.
- Vendor performance and cost management.
- Office cleanliness, safety, and operational efficiency.
- Inventory and asset management accuracy.
- Employee/client satisfaction with facility services.
- Effective management of administrative expenses.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Facility & Administrative Manager (Mumbai)
🏢 99Yrs Network
📍 Mumbai