De Molen Exports Pvt. Ltd. is looking for an experienced and detail-oriented Export & Import Documentation Manager to independently manage export–import documentation, shipment coordination and regulatory compliance.

Key Responsibilities: Prepare and verify commercial invoices, packing lists, shipping instructions, certificates of origin and other export documents. Coordinate with freight forwarders, shipping lines, CHAs, transporters, laboratories and inspection authorities. Handle documentation for sea, air and courier shipments. Coordinate container bookings, stuffing schedules, customs clearance and shipment tracking.

Manage Health

Certificates, Phytosanitary Certificates, Fumigation Certificates, Spices Board documentation and related approvals. Ensure compliance with DGFT, Customs, ICEGATE, APEDA, FSSAI and other applicable regulations.

Review

Bills of Lading, shipping bills and customs documents before final submission.

Manage

Letter of Credit documentation, payment terms, bank submissions and export-realisation records. Maintain shipment-wise records, document checklists, MIS reports and incentive-related documentation. Coordinate with production, quality, warehouse, accounts and international customers. Handle documentation amendments, discrepancies and urgent shipment-related issues.



Monitor shipment deadlines and ensure timely submission of original documents to customers and banks.

Candidate Requirements: Graduate/Postgraduate in International Business, Foreign Trade, Commerce or a related field. Minimum 4–7 years of relevant experience in export–import documentation.

Experience in food products, spices, agricultural commodities or FMCG exports will be preferred. Strong knowledge of export documentation, customs procedures, Incoterms, HS codes and international shipping.

Experience handling European or other international markets is an advantage. Positive command of written and spoken English. Strong coordination, communication and problem-solving abilities. Excellent knowledge of MS Excel, email communication and documentation systems. Ability to independently manage multiple shipments and work within strict deadlines.

What We Offer: Competitive salary based on experience. Opportunity to manage international shipments and customers. Professional growth in an expanding food-export organisation. Stable, responsible and long-term position. Interested candidates may send their updated résumé to [email protected] with the subject line: Application – Export & Import Documentation Manager

📌 Export Documentation Manager (Thane)
🏢 De Molen Exports
📍 Thane