Job Title: Executive Assistant & Front Office Coordinator Job

Location: Cybercity, Magarpatta, Pune (full time work from office position)

Qualification: Any Graduate from a Reputed Institute Experience: 2+ years of experience in front office, secretarial or similar jobs.

Reporting To: Founder & COO

Job Summary: As the Executive Assistant & Front Office Coordinator, you will serve as the first point of contact for visitors and clients, creating a professional and welcoming atmosphere at our Pune office. In addition to managing the front desk, you will provide high-level administrative support to the Founder & COO, coordinate internal operations, and assist with office tasks. This dynamic role requires a proactive individual with strong communication skills and exceptional attention to detail.

Key Responsibilities:

Secretarial Responsibilities:

o Manage daily calendars, personal appointments, corporate events, and travel arrangements for the Founder & COO o Record minutes of the meeting and assist the founders with follow up actions.

o Assist the founders with emails, reports, presentations, and other documentation.

o Perform online shopping and handle personal errands on behalf of the Founder.

o Organize and coordinate domestic/international tickets, hotels, and other travel support for the Founders.

o Handle confidential documents and sensitive business information with utmost integrity.

Front Office & Visitor Management:





o Welcome and assist guests and clients with warmth and professionalism.

o Maintain an organized, clean, and presentable reception & lobby area.

o Direct incoming calls, visitors, and inquiries to the appropriate team members.

o Liaison with Cybercity building security, vendors, and facilities management teams.

o Maintain records for all inward and outward mail, couriers, and register logs.

Key Skills & Other Traits:

o Excellent verbal and written communication skills.

o Polished interpersonal and customer service abilities.

o Strong time management and multitasking capabilities.

o Proficiency in MS Office, familiarity with project management tools is a plus.

o Professional, mature, punctual, and detail-oriented.

80-20 Rule: Lex Visas believes in 80:20 rule of . 80% is the primary job and 20% is the secondary job, which is assigned based on organization needs and employee competency / interest from time to time.

Note: Responsibilities are not 100% fixed and will adapt or expand based on changing business needs and operational growth.

Compensation Range:

o INR 3,00,000 PA – INR 4,80,000 PA (including incentive and other benefits).

o Opportunity to work in a high-growth environment.

o Performance-driven rewards and professional development support

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Perks

- Paid time off
- Provident Fund

Language:
- English (Preferred)
- Hindi (Preferred)

Work Location: In person

📌 Executive Assistant to Founder & Front Office Coordinator (Hadapsar)
🏢 Lex Visas
📍 Hadapsar