Job Title: Executive Assistant to Managing Director

Department: Management / Corporate Administration

Location: Hyderabad

Reporting To: Managing Director / Chairman

Job Summary

We are looking for an experienced and highly organized Executive Assistant to the Managing Director to provide comprehensive executive, administrative, operational, and coordination support. The candidate will act as a key point of contact between the MD and internal/external stakeholders and ensure effective management of schedules, meetings, travel, documentation, communication, and follow-up activities.

Key Responsibilities

1. Executive Support

- Manage the MD's calendar, appointments, meetings, and daily priorities.
- Coordinate internal and external meetings with senior management and stakeholders.
- Prepare meeting agendas, presentations, MOMs and action points.
- Follow up with concerned departments on decisions and pending actions.
- Handle confidential and sensitive business information.

2. Communication & Coordination

- Act as a communication bridge between the MD and departments such as Sales, Accounts, Production, Design, HR, Operations and Procurement.
- Coordinate with clients, vendors, consultants and other external stakeholders.
- Ensure timely communication and follow-up on management instructions.
- Prepare correspondence, reports and management updates.

3. Travel & Event Management

- Manage domestic and international travel arrangements.
- Coordinate flights, hotels, visas, transportation and itineraries.
- Organize management meetings, conferences, corporate events and business engagements.

4. Administration & Office Management

- Support overall administrative operations.
- Coordinate procurement of office and business requirements.
- Manage vendors, service providers and facility-related activities.
- Maintain systematic physical and digital records.
- Ensure smooth functioning of executive-office activities.

5. MIS & Reporting

- Prepare daily/weekly/monthly MIS reports as required by the MD.




- Track business and operational reports from various departments.
- Maintain records of management decisions and action items.
- Prepare presentations and Excel-based reports.

6. Process & Operational Support

- Monitor cross-functional activities and ensure timely completion.
- Identify administrative/operational bottlenecks and recommend improvements.
- Support implementation of processes and systems.
- Maintain confidentiality and professional discipline at all times.

Candidate Profile

Education:

- Graduate in any discipline.
- MBA/PG qualification preferred.

Experience:

- 8–15+ years of experience in Executive Assistant / Personal Assistant / Executive Administration roles.
- Experience supporting MD, CEO, Chairman, Director or CXO preferred.
- Experience in corporate, retail, manufacturing, pharma, textile or similar organizations preferred.

Required Skills
- Excellent verbal and written communication
- Strong MS Office skills, particularly Excel, Word and PowerPoint
- Calendar and meeting management
- MIS/report preparation
- Vendor and stakeholder coordination
- Travel management
- Confidential document handling
- Strong follow-up and organizational skills
- Ability to multitask and work under pressure
- High level of discretion and professionalism

Preferred Attributes
- Mature and qualified personality
- Strong business etiquette
- Proactive rather than purely task-oriented
- Ability to anticipate the MD's requirements
- Strong coordination across multiple departments
- Good problem-solving and decision-making ability
- Telugu, Hindi and English communication preferred

Key Performance Indicators
- Effective management of MD's calendar and meetings
- Timely completion of MD's action points
- Accuracy and timeliness of MIS/reporting
- Smooth travel and event coordination
- Effective stakeholder communication
- Confidentiality and document management
- Reduction of administrative delays and follow-up gaps
- Project Management

Pay: ₹400,000.00 - ₹800,000.00 per month

Work Location: In person

📌 Executive Assistant (Hyderabad)
🏢 sai silks kalamandir
📍 Hyderabad