Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with /n Location: Bangalore /n Experience: 5–10 Years /n Compensation: ₹5–8 LPA /n /n Experience /n /n

- 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.

/n /n /n Role Summary /n We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations. /n /n Key Responsibilities /n /n Executive Support /n /n

- Manage complex calendars, appointments, and meeting schedules for senior leaders.

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- Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.

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- Screen and priorities emails, correspondence, and telephone communications.

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- Prepare meeting agendas, presentations, reports, and briefing materials.

/n /n Meeting & Stakeholder Coordination /n /n

- Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.

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- Record meeting minutes and track action items to ensure timely closure.

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- Liaise with internal and external stakeholders on behalf of the executive.

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- Coordinate cross-functional projects and follow up on key deliverables.

/n /n Administrative Management /n /n

- Manage expense reimbursements, invoice processing, and documentation.

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- Maintain confidential records, contracts, and business documents.

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- Support procurement requests, vendor coordination, and office administration activities.

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- Ensure accurate filing and document management practices.

/n /n Business Operations Support /n /n

- Assist in preparing business reports, dashboards, and management presentations.

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- Monitor deadlines and proactively drive completion of leadership priorities.

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- Support event management, leadership visits, and employee engagement initiatives.

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- Identify opportunities to improve administrative processes and operational efficiency.

/n /n Confidentiality & Governance /n /n

- Handle sensitive business information with the highest level of discretion.

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- Ensure compliance with company policies, documentation standards, and governance requirements.

/n /n /n Desired Qualifications & Skills /n /n Education /n /n

- Bachelor's degree in Business Administration, Commerce, Management, or related discipline.

/n /n /n Skills & Competencies /n /n

- Excellent verbal and written communication skills.

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- Solid organisational and multitasking abilities.

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- High attention to detail and problem-solving capability.

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- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams).

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- Ability to manage multiple priorities in a fast-paced environment.

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- Strong stakeholder management and interpersonal skills.

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- Professional demeanour with high levels of confidentiality and integrity.

/n /n /n Key Success Measures /n /n

- Effective calendar and meeting management.

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- Timely execution of leadership priorities and action items.

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- High-quality stakeholder coordination and communication.

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- Accuracy in documentation, reporting, and administrative processes.

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- Strong responsiveness and ability to anticipate executive needs.

/n /n /n If interested pls do share your updated profile at [email protected] /n

📌 Executive Assistant (On Contract) (Bengaluru)
🏢 Bayer
📍 Bengaluru