Event Executive

Company: D2C Insider

Location: Gurugram

Experience: 0–3 years

Employment Type: Full-time

Industry: D2C | Events | Media | Community

About D2C Insider

D2C Insider is one of India’s leading communities for D2C founders, operators, investors, and ecosystem leaders . We bring the community together through high-impact events, conferences, workshops, networking experiences, and industry conversations.

We’re looking for an Event Executive who loves turning ideas into well-executed experiences and can thrive in a fast-paced, high-energy setting.

About the Role

As an Event Executive , you will be responsible for supporting the planning, coordination, and execution of D2C Insider’s events — from intimate founder meetups to large-scale summits.

You’ll work closely with internal teams, speakers, sponsors, vendors, and attendees to ensure every event runs smoothly and delivers a great experience.

Key Responsibilities

Event Planning & Execution

- Assist in planning and executing conferences, summits, workshops, networking events, and community meetups.
- Coordinate event timelines, checklists, schedules, and deliverables.
- Manage end-to-end event logistics before, during, and after the event.
- Coordinate with venues, production teams, vendors, photographers, caterers, and other partners.
- Ensure all event requirements are completed within timelines and budgets.

Speaker & Guest Management

- Coordinate with speakers, panelists, founders, CXOs, and special guests.
- Manage speaker requirements, travel details, session schedules, and event-day coordination.
- Ensure speakers and guests have a seamless experience throughout the event.
- Coordinate registrations, check-ins, and guest hospitality.

On-Ground Event Management

- Be actively involved in the on-ground execution of events .




- Manage registration desks, seating, stage requirements, branding, signage, and attendee movement.
- Coordinate with vendors and production teams during the event.
- Troubleshoot last-minute issues and ensure the event runs according to plan.
- Handle event-day coordination with confidence and composure.

Partner & Vendor Coordination

- Coordinate with event sponsors and brand partners to ensure agreed deliverables are executed.
- Liaise with vendors and external partners for production, branding, logistics, and other requirements.
- Track deliverables and follow up to ensure timely completion.

Post-Event

- Assist with post-event feedback, reports, photographs/videos, and partner deliverables.
- Maintain event documentation and databases.
- Identify learnings and improvements for future events.

What We’re Looking For
- 0–3 years of experience in event management, experiential marketing, conferences, community, or related roles .
- Strong communication and coordination skills.
- Excellent follow-up and organisational abilities.
- Comfortable managing multiple tasks and stakeholders simultaneously.
- Someone who is proactive and doesn’t wait to be told what needs to be done.
- Ability to stay calm and solution-oriented under pressure.
- Willingness to work flexible hours, including weekends or extended hours around event days .
- Strong attention to detail and ownership mindset.
- Comfortable interacting with founders, CXOs, speakers, sponsors, and senior stakeholders.

Good to Have
- Experience in B2B events, startup events, conferences, or community-led events .
- Existing understanding of the D2C/startup ecosystem .
- Experience working with event vendors and production agencies.
- Basic understanding of event budgeting and vendor negotiations.
- Strong networking and relationship-building skills.

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