JOB PURPOSE:

The Cost and Tendering Executive supports DIFM's facilities management business across the UAE by providing supervisory oversight of hard and soft service costing, verifying AMC and On-call costing accuracy, compiling tender submissions, and sending a weekly costing and tendering analysis to senior management from the Kochi back office.

KEY RESPONSIBILITIES:

- Track FM tender opportunities across UAE government and private-sector portals, and maintain an updated tender pipeline register.
- Provide supervisory oversight of cost estimations for hard services (MEP, civil, HVAC) and soft services (cleaning, pest control, landscaping, manpower), coordinating and validating inputs from site and technical teams (hands-on technical costing is not required).
- Oversee AMC (Annual Maintenance Contract) and On-call service costing, verifying that inputs and calculations are accurate before finalisation.
- Develop pricing models covering labour, material and subcontractor rates, overheads and margin, in line with DIFM's costing framework.
- Compile technical and commercial bid documents, ensuring completeness against tender terms and submission deadlines.
- Coordinate with Operations, Procurement and Business Development teams in Abu Dhabi and Dubai to gather site-specific data and vendor quotations for costing.
- Benchmark rates against historical bids and market data to support competitive, realistic pricing.
- Prepare and circulate a weekly costing and tendering analysis report to senior management.




- Maintain records of submitted tenders and outcomes, and support cost workings for contract renewals and rate revisions.
- Ensure tendering documentation complies with DIG's internal SOPs and applicable UAE regulatory requirements.

KEY PERFORMANCE INDICATORS:

- On-time submission rate and win/conversion rate for tenders.
- Costing accuracy across AMC, On-call and tendered scopes, and timeliness of the weekly management report.

QUALIFICATIONS AND EXPERIENCE:

- M.Com in Finance and Cost, or MBA in Project Management with a tendering background.
- Polytechnic Diploma or Bachelor's Degree in Engineering with a costing and tendering background are also considered.
- 3 to 6 years of experience in cost estimation, tendering or commercial support, preferably within facilities management, construction or contracting.
- Prior exposure to UAE or Gulf market FM tendering practices preferred, with experience preparing BOQs and commercial bid packages.

SKILLS AND COMPETENCIES:

- Strong analytical ability to review and validate costing inputs from site and technical teams, with close attention to detail.
- Working knowledge of FM service scopes (hard and soft services), AMC and On-call costing structures.
- Advanced MS Excel skills and ability to prepare clear, concise weekly analysis for senior management.
- Explicit written and verbal communication for cross-location coordination with UAE-based teams under tight deadlines.

📌 Cost & Tendering Executive (Kochi)
🏢 Delight International Facilities Management
📍 Kochi