AEDEN FRUITS INTERNATIONAL PVT LTD

Billing Executive – Warehouse Operations

Bangalore, Karnataka

POSITION DETAILS

Position Title

Billing Executive – Warehouse Operations

Department

Warehouse & Billing Operations

Reports To

Warehouse Manager / Operations Head

Location

Aeden Warehouse, 174/4 Bidarahalli, Kannamangala, Bangalore – 560067

Employment Type

Full-Time, Permanent

Salary Range

Up to ₹25,000 per month

ABOUT AEDEN FRUITS INTERNATIONAL

Aeden Fruits International Pvt Ltd is a leading importer and distributor of premium fresh fruits and vegetables, operating across India with facilities in Kochi, Bangalore, Mumbai, and Chennai. Our Bangalore warehouse is a state-of-the-art cold storage facility supporting our operations across South India. We operate with a people-first philosophy, emphasizing structured employee experience and professional development.

ROLE OVERVIEW The Billing Executive is responsible for managing all billing and invoicing operations for warehouse transactions, inventory movements, and customer shipments. You will maintain accurate billing records, reconcile invoices, manage payment collections, and ensure compliance with taxation and regulatory requirements. This role is critical to ensuring smooth financial operations and customer satisfaction.

KEY RESPONSIBILITIESBilling & Invoicing

· Generate invoices for warehouse receipts, shipments, and customer orders

· Ensure accuracy in billing amounts, quantities, taxes (GST, other applicable duties)

· Manage credit notes, debit notes, and invoice adjustments

· Prepare and distribute invoices to customers in a timely manner

· Track invoice status and follow up on overdue payments

· Reconcile billing discrepancies with warehouse and sales teams

Tally Entry & Data Management

· Record all billing transactions in Tally accounting software

· Maintain accurate Tally ledgers, journals, and billing modules

· Process GST input/output entries and reconciliation

· Generate billing reports and MIS from Tally

· Ensure data accuracy and compliance with accounting standards

· Support month-end and year-end closing processes

Payment & Collections Management

· Track customer payments and update payment status

· Send payment reminders and follow up on outstanding amounts

· Reconcile payment receipts with invoices

· Maintain accurate payment records and documentation

· Support dunning processes and collection efforts





· Prepare aging reports and payment analytics

Warehouse Billing Coordination

· Coordinate with warehouse team on inbound and outbound billing

· Process storage charges, handling fees, and value-added services

· Track weight, quantity, and quality discrepancies affecting billing

· Prepare delivery confirmations and billing summaries

· Support inventory reconciliation for billing purposes

Compliance & Documentation

· Ensure GST compliance and accurate tax calculations

· Prepare GST returns and supporting documentation

· Maintain audit-ready billing records and files

· Support internal and external audits

· Document billing policies and procedures

· Ensure regulatory compliance in all billing operations

Reporting & Analysis

· Prepare daily, weekly, and monthly billing reports

· Track billing metrics (invoice turnaround time, collection rate, disputes)

· Provide billing summaries to management and finance teams

· Identify billing errors and implement corrective actions

· Support financial forecasting and planning

REQUIRED QUALIFICATIONSEducation

· Bachelor of Commerce (B.Com) or any relevant degree; Diploma in Accounting or Finance acceptable

Professional Experience

· Minimum 2–4 years of experience in billing, invoicing, or accounting

· Proven experience in Tally software (mandatory requirement)

· Experience in warehouse billing, logistics billing, or similar operations

· Knowledge of GST compliance and tax billing

· Familiarity with MS Excel and accounting practices

Skills & Competencies

· Advanced proficiency in Tally accounting software (critical)

· Strong knowledge of GST, invoicing, and billing compliance

· Excellent data entry and numerical accuracy

· Proficiency in MS Excel and spreadsheet management

· Strong written and verbal communication in English (regional languages preferred)

· Attention to detail and commitment to accuracy

· Ability to manage multiple tasks and meet deadlines

· Problem-solving and analytical skills

DESIRABLE QUALIFICATIONS





· CA or CMA qualification (fully qualified or pursuing)

· Experience with warehouse management systems (WMS)

· Familiarity with cold storage or logistics billing

· Experience with import/export or customs billing

· Knowledge of food safety compliance and documentation

· Prior experience in FMCG or agricultural sector

· Exposure to ERP systems beyond Tally

WHAT WE OFFER

· Market-competitive salary up to ₹25,000/month

· Performance-based incentives and bonus (subject to targets)

· Comprehensive benefits (health insurance, PF, ESI)

· Professional development and training opportunities

· Exposure to modern cold storage and warehouse operations

· Stable, career-focused role in a growing organization

· Work environment rooted in psychological safety and people-first values

WORKING CONDITIONSLocation & Environment

· Location: Aeden Warehouse, 174/4 Bidarahalli, Kannamangala, Bangalore – 560067

· Work environment: Warehouse office setting (temperature-controlled cold storage facility)

· Occasional warehouse floor exposure for coordination and verification

Office Hours & Flexibility

· Standard office hours: 9:30 AM – 6:00 PM, Monday to Saturday

· Flexibility during month-end closing (may require extended hours)

· Shift coordination if warehouse operates in shifts

Physical Demands

· Primarily office-based desk work

· Regular warehouse site visits for billing coordination

· Comfortable with warehouse environment and temperature

CRITICAL REQUIREMENTS

· Tally software expertise – This is a mandatory requirement for the role

· GST compliance knowledge and invoicing experience

· Accuracy and attention to detail in numerical and financial work

· Ability to handle warehouse billing complexities and discrepancies

APPLICATION PROCESS

1. To apply

- Submit a resume highlighting billing, invoicing, and Tally experience

- Provide a brief cover letter (150–200 words) explaining your billing experience and Tally proficiency level

- Be prepared to discuss specific billing or invoicing projects you've handled

- Candidates may be asked to demonstrate Tally skills or take a practical assessment

Send applications to: Sam, HR Manager, Aeden Fruits International Pvt Ltd

Email: [email protected]

Pay: Up to ₹25,000.00 per month

Benefits

- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Billing Executive – Warehouse Operations (Kannamangala)
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