About Evolve Life Sciences

Evolve Life Sciences is a Kochi-based company specializing in the institutional sale of hotel-classification, cleaning, and hygiene products. We serve a diverse range of clients across sectors, including hotels, multi-specialty hospitals, shopping malls, corporate offices, co-working spaces, residential schools, theme parks, and major institutions such as KMRL.

Our focus is on providing dependable products, professional service, and practical solutions tailored to the hygiene and operational requirements of each client.

About the Role

We are looking for a focused, accurate, and dependable Billing Executive to manage our day-to-day invoicing and shipping documentation.

The role primarily involves preparing invoices against confirmed sales orders, coordinating with the sales, warehouse, dispatch, purchase, and accounts teams, and ensuring that every invoice is completed accurately before the goods are dispatched.

This role would suit someone who is work-oriented, attentive to detail, organized, and comfortable taking ownership of tasks from start to completion.

The Billing Executive will report to the Accounts & Finance Executive.

Key Responsibilities

- Prepare sales invoices against approved sales orders.
- Create GST-compliant invoices.
- Generate e-invoices and e-way bills wherever applicable.
- Prepare delivery challans and other required shipping documents.
- Prepare credit notes and debit notes when required.
- Verify product rates and quantities before invoicing.
- Check stock availability before processing bills.
- Print and maintain invoices and supporting documents.
- Maintain accurate billing records and proper filing of documentation.
- Ensure customer billing and shipping addresses are entered correctly.
- Make necessary invoice changes based on the final picking slip received from the warehouse.
- Generate the final e-invoice after confirming actual products and quantities being dispatched.
- Record and maintain sales transactions in the relevant systems.




- Update customer-related billing records as required.
- Resolve billing discrepancies and customer queries related to invoices.
- Coordinate with the sales team regarding the status of customer orders.
- Coordinate with warehouse, dispatch, and delivery teams when information regarding an order is required.
- Consult with the Accounts & Finance team regarding customers with outstanding payments before processing orders.
- Support smooth coordination between billing and other operational departments.

Our Billing Process Once a quotation prepared by the sales team is approved by the customer, it is converted into a Sales Order.

An invoice is then prepared against the Sales Order, and a Picking Slip is issued to the warehouse for picking and packing.

After the order is packed, the Picking Slip is returned to the billing team. Any changes in the products or quantities are updated in the invoice before the final e-invoice and shipping documents are generated.

The Billing Executive will be responsible for ensuring this process is completed accurately and efficiently.

Candidate Requirements

- Minimum 6 months of relevant billing experience.
- Previous billing experience in a distribution, wholesale, or manufacturing environment is preferred.
- Experience in the cleaning, hygiene, hospitality-supply, or related industry would be an advantage but is not mandatory.
- Minimum qualification: Higher Secondary / 12th Pass.
- Graduates from any discipline are also welcome to apply.
- Commerce or accounting background is not mandatory.
- Basic understanding of GST invoicing is preferred.




- Familiarity with CGST, SGST, IGST, e-invoicing, and e-way bills is preferred.
- Experience using Odoo ERP would be an advantage.
- Familiarity with Tally Prime is preferred.
- Basic Microsoft Excel and computer skills.
- Conversational English.
- Ability to communicate effectively in Malayalam and English.

What We Are Looking For Accuracy is particularly important in this position. The ideal candidate should be:

- Highly attentive to detail.
- Focused while performing repetitive or detailed billing work.
- Organized and good at maintaining records.
- Able to remember and follow established processes.
- Responsible and dependable.
- Comfortable coordinating with multiple departments.
- Able to work efficiently without requiring constant supervision.
- Capable of handling moderate work pressure.
- Focused on completing assigned work accurately and on time.

Particular attention must be given to billing addresses, shipping addresses, products, quantities, rates, GST details, and final dispatch documentation, as errors in these areas can directly affect customer deliveries. Salary & Benefits

Salary: ₹15,600 – ₹25,000 per month, depending on experience and suitability.

Perks include

- Provident Fund (PF)
- ESI
- Bonus
- Paid Leave

Joining Immediate joiners are preferred.

Candidates with a notice period of up to 2 months may also apply.

Location Preference

Since this is a fully on-site position, candidates residing in or around Aroor, Kumbalam, Panangad, Nettoor, Kundannoor, Maradu, Vyttila, or nearby areas may find the location particularly convenient.

Career Growth

Based on performance, ability, and future organizational requirements, the role may develop into positions such as:

Senior Billing Executive, Assistant Operations Executive, or Assistant Branch Operations Executive.

Pay: ₹15,600.00 - ₹25,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Billing Executive (Kochi)
🏢 EVOLVE LIFE SCIENCES
📍 Kochi