– Back Office & Documentation Executive

Department: Back Office / Documentation

Location: Vadodara

Experience: 1–3 Years

Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented Back Office & Documentation Executive to manage day-to-day documentation, data entry, record maintenance, and coordination with internal departments. The candidate will be responsible for maintaining accurate records and ensuring timely completion of documentation and back-office activities.

Key Responsibilities

- Prepare, maintain, and organize company and customer-related documents.
- Handle data entry, documentation, filing, scanning, and record maintenance.
- Maintain physical and digital records in an organized manner.
- Prepare documents, letters, forms, agreements, and other required paperwork.
- Verify documents for completeness, accuracy, and required information.
- Update customer, property, booking, and transaction-related records.
- Coordinate with Sales, Legal, Accounts, and Collection departments for documentation requirements.
- Track pending documents and follow up with concerned team members/customers.
- Maintain Excel/Google Sheets and prepare basic MIS reports.
- Ensure proper naming, storage, and retrieval of documents.
- Support the team in day-to-day administrative and back-office activities.




- Maintain confidentiality and accuracy of customer and company information.
- Perform other documentation and back-office tasks assigned by management.

Required Skills
- Positive knowledge of MS Excel, MS Word, and Google Sheets.
- Good typing and data-entry skills.
- Strong attention to detail and accuracy.
- Good documentation and record-management skills.
- Good communication and coordination skills.
- Ability to manage multiple documents and tasks.
- Basic knowledge of real-estate documentation will be an advantage.
- Ability to maintain confidentiality of company/customer information.

Qualification

Graduate in any discipline

Candidates with experience in Back Office, Documentation, Data Entry, Administration, or Real Estate will be preferred.

Key Performance Areas (KRA)

- Accuracy of documentation and data entry.
- Timely completion of documentation.
- Proper maintenance of physical and digital records.
- Timely follow-up on pending documents.
- Coordination with internal departments.
- Accuracy and timely submission of MIS reports.
- Proper document filing and retrieval.
- Compliance with company documentation procedure

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Back Office and Documentation Executive (Vadodara)
🏢 SPARK INFRAMARK PRIVATE
📍 Vadodara