- Processing of vendor invoices through automated vendor invoice management system.
- Handling of exceptions of vendor invoice management system as per defined policies.
- Verify material and service invoices against PO, GRN, and contract terms.
- Check rates, quantities, taxes, and deductions before processing.
- Process job-work, subcontracting, and service bills as per policy.
- Ensure invoices are processed within defined turnaround times.
- Prepare and share weekly payment request to Corporate Accounts Payable team for processing.
1. Freight & Transporter Bill Processing
- Verify freight bills against transport contracts and delivery documents.
- Check detention, demurrage, and shortage claims before settlement.
- Reconcile transporter accounts and transparent pending items.
- Maintain records of freight rates and contracts.
1. Tax & Statutory Compliance
- Ensure correct TDS and GST treatment on all plant invoices.
- Validate vendor GST compliance and eligibility of input credit.
- Follow up with vendors & internal purchase team for mattes related to GST non-compliances.
- Support GST and TDS return data compilation for the plant.
- Maintain statutory documentation for audit.
1. Vendor Reconciliation & Query Handling
- Reconcile vendor ledgers and obtain balance confirmations.
- Resolve vendor queries on invoice, payment, and deduction status.
- Track and clear vendor advances and debit balances.
- Coordinate with Procurement and Stores on disputed items.
- Review and periodic confirmation of Security Deposits.
1. Controls & Documentation
- Ensure adherence to approval matrix and procurement policy.
- Prevent duplicate and excess payments through systematic checks.
- Maintain complete documentation for every transaction.
- Support internal, statutory, and cost audits.
1. Reporting & Coordination
- Prepare plant AP ageing, accrual, and provision reports.
- Coordinate with the shared service centre on payment processing.
- Track processing turnaround and exception volumes.
- Support automation and process improvement initiatives.
Preferred candidate profile
- 4-7 years of experience in accounts payable or plant finance in a manufacturing environment.
- Working knowledge of SAP FICO and shared service operating models is essential.
Desired Education Qualification
- Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
- CA Inter / CMA Inter / MBA (Finance) preferred.