Key Responsibilities

1. Canteen Management

- Manage daily canteen operations and ensure uninterrupted food services.

- Monitor food quality, hygiene, and statutory compliance.

- Coordinate with catering vendors regarding menu planning and service improvements.

- Conduct regular inspections and resolve employee feedback and complaints.

- Monitor vendor performance and service quality.

1. FRRO Management

- Coordinate with FRRO and other government authorities for expatriate-related requirements.

- Complete FRRO registration and other immigration formalities for expatriate employees.

- Coordinate for visa extension, visa renewal, and other visa-related activities.

- Maintain records of passport, visa, FRRO registration, and other key documents.

- Track visa and FRRO expiry dates and ensure timely renewal.

- Help expatriates with registration, address changes, visa extensions, and other immigration requirements.

- Coordinate with HR, Admin, expatriates, consultants, and government authorities for required documentation.

- Ensure all required documents are submitted accurately and within the required timelines.

- Maintain an updated Expatriate / FRRO Tracker with all important dates and pending activities.

- Follow up with external agencies or consultants to ensure FRRO and immigration activities are completed on time.

- Support expatriates during arrival, registration, renewal, and exit formalities.

- Ensure proper documentation is maintained for audit and government verification.

1. Housekeeping Management





- Supervise housekeeping operations across offices and common areas.

- Ensure cleanliness, hygiene, and workplace standards.

- Monitor housekeeping manpower and vendor performance.

- Conduct periodic audits and corrective actions.

- Ensure adequate inventory of housekeeping materials.

1. Landscaping Management

- Monitor maintenance of gardens and green spaces.

- Coordinate with landscaping contractors.

- Ensure proper irrigation, plant health, and aesthetic maintenance.

- Plan seasonal plantation and beautification activities.

- Monitor landscaping budgets and maintenance schedules.

1. Business Trip Coordination

- Arrange domestic and international business travel.

- Coordinate hotel bookings, transportation, and travel itineraries.

- Process travel approvals and reimbursements.

- Coordinate with travel agencies and vendors.

- Maintain travel records and documentation.

1. Administration & Vendor Management

- Coordinate with external service providers and contractors.

- Monitor vendor agreements and contract compliance.

- Ensure timely processing of invoices and documentation.

- Support budgeting and cost optimization initiatives.

- Maintain administrative records and reports.

1. Expat Management

- Coordinate accommodation, transportation, and daily support for expatriates.

- Manage business visa documentation and travel coordination.

- Liaise with internal departments and external agencies for expatriate requirements.

- Support expatriates in day-to-day administrative activities.

- Ensure smooth onboarding and relocation assistance.

📌 Assistant Mnager (Penukonda)
🏢 Hyundai Glovis
📍 Penukonda