We are looking for a highly organised, proactive, energetic, and multi-tasking individual to join Wynfra as an Admin & Project Operations Executive.

This is a dynamic role that combines office administration, project coordination, facility management, vendor coordination, and management support.

The ideal candidate should be someone who is comfortable taking ownership, coordinating with multiple people, following up on tasks, solving day-to-day problems, and ensuring that the office and project activities run smoothly.

Freshers with a B.E./B.Tech and MBA are welcome to apply. We are looking for the right attitude, willingness to learn, strong coordination skills, and the ability to take responsibility.

Key Responsibilities

Office Administration & Facility Management

· Take ownership of the day-to-day administrative activities of the Wynfra office.

· Ensure the office is clean, organised, functional, and well maintained.

· Coordinate housekeeping, security, maintenance, utilities, pantry, stationery, and office supplies.

· Manage office assets, equipment, furniture, access cards, keys, and other facilities.

· Coordinate with building management, landlords, maintenance teams, and service providers.

· Identify and resolve office-related issues proactively.

· Ensure meeting rooms and office facilities are ready for meetings, visitors, and events.

· Maintain records related to office assets, supplies, maintenance, and facilities.

Project Coordination

· Support the Project Lead and management in coordinating day-to-day Wynfra project activities.

· Maintain project trackers, schedules,



action-item lists, and status updates.

· Coordinate with internal teams and external stakeholders.

· Follow up on assigned tasks and ensure timely completion.

· Track project timelines, dependencies, and pending activities.

· Organise meetings and coordinate schedules.

· Prepare meeting notes, action points, reports, presentations, and project documentation.

· Escalate delays, challenges, or operational issues to the appropriate person.

Vendor & Procurement Coordination

· Coordinate with vendors and service providers for office and project requirements.

· Obtain quotations and coordinate comparisons and approvals.

· Maintain vendor details, agreements, quotations, invoices, and related documentation.

· Monitor vendor performance and ensure timely delivery of services/materials.

· Coordinate with finance and management regarding invoices and payments.

Administrative & Management Support

· Maintain important administrative records, documents, registers, and files.

· Coordinate courier, travel, accommodation, meetings, and other administrative requirements.

· Support employee onboarding and other office-related activities.

· Assist management with reports, presentations, MIS,



documentation, and special assignments.

· Handle multiple administrative and project-related activities simultaneously.

· Take up ad-hoc responsibilities and assignments as required.

What We Are Looking For

· B.E. / B.Tech MBA from a recognised institution.

· Freshers are welcome to apply; candidates with 0–3 years of experience in administration, operations, project coordination, or a similar role may also apply.

· Strong communication and interpersonal skills.

· Excellent organisational and time-management abilities.

· Ability to multitask and manage competing priorities.

· Strong follow-up and coordination skills.

· Good analytical and problem-solving ability.

· Proficiency in MS Office / Google Workspace, particularly Excel/Sheets and PowerPoint.

· Ability to prepare trackers, reports, presentations, and documentation.

· Willingness to take ownership and work in a hands-on environment.

· Ability to work independently as well as coordinate with different teams.

Key Personality Traits

We are looking for someone who is:

· Proactive and energetic

· A strong multitasker

· Highly organised

· Valuable at follow-ups

· Hands-on and practical

· A quick learner

· Solution-oriented

· Responsible and dependable

· Good at communicating and coordinating

· Comfortable taking ownership

· Willing to go beyond a defined when required

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Paid time off
- Provident Fund

Work Location: In person

📌 Admin & Project Operations Executive (Saravanampatti)
🏢 KG Information System Private Limited ( KGiSL)
📍 Saravanampatti