: ADMIN MANAGER – SCHOOL OPERATIONS & FACILITIES

Department: Administration & Operations

Reporting To: Principal / Academic Director

Employment Type: Full-Time

Location: Merlyn International School, Maheshwaram

Phone: +91 96767 72229

Email: [email protected]

Job Purpose The Admin Manager – School Operations & Facilities shall be responsible for ensuring the smooth, safe, efficient and qualified functioning of all non-academic operations of Merlyn International School.

The position will play a particularly important role during the pre-opening phase, coordinating school readiness and subsequently managing day-to-day campus operations.

Key Responsibilities

- Manage the overall day-to-day administrative operations of the school.
- Coordinate school infrastructure and campus readiness before commencement of operations.
- Supervise facilities, maintenance, housekeeping, sanitation and utilities.
- Supervise security personnel, visitor management, access control and campus safety.
- Coordinate school transport, routes, vehicles, drivers, attendants, documentation and safety.
- Coordinate procurement, quotations, purchase requirements and approved vendors.
- Maintain stores, inventory, assets and consumables.
- Coordinate installation and readiness of furniture, signage, office facilities and common areas.
- Work with the IT Manager for CCTV, access control, ERP-related administrative systems and IT infrastructure.
- Support the Admissions Team with administrative documentation and student onboarding.
- Coordinate student requirements including uniforms, ID cards, books/resources and transport information.
- Support HR with staff joining formalities, attendance, duty rosters, IDs and administrative records.
- Maintain administrative registers, correspondence, agreements and documentation.
- Maintain a statutory compliance and renewal calendar and support inspection readiness.
- Coordinate Fire Safety, Building Safety, sanitation and other applicable compliance documentation.
- Supervise outsourced agencies including security, housekeeping and other service providers.
- Monitor vendor performance, delivery schedules and service quality.
- Maintain preventive and breakdown maintenance schedules.
- Conduct daily campus inspections.
- Prepare daily,



weekly and monthly administrative reports for school leadership.
- Maintain the School Readiness Dashboard during the pre-opening period.
- Coordinate opening-day logistics and operational readiness.
- Ensure administrative SOPs are properly implemented.
- Immediately escalate critical safety, compliance, financial or operational matters to the Principal/Academic Director.

Pre-Opening Responsibilities The Admin Manager will have a major role in preparing Merlyn International School for opening and shall coordinate:

- Construction completion follow-up and snag closure.
- Room-wise campus readiness.
- Furniture installation.
- Classroom physical readiness.
- Administration office and reception setup.
- Security systems and deployment.
- Housekeeping setup.
- Transport readiness.
- Cafeteria and kitchen operational readiness.
- Drinking water and sanitation.
- Fire and emergency safety equipment.
- Signage and wayfinding.
- Stores and inventory.
- Staff facilities.
- Medical/first-aid room readiness.
- Vendor onboarding.
- Administrative stationery and registers.
- Student and staff ID arrangements.
- Uniform and material distribution.
- Parent-facing facilities.
- Opening-day logistics.
- Final campus inspection and readiness certification.

Coordination Responsibilities The Admin Manager shall coordinate closely with the Academic Dean for classroom and academic-resource readiness; the IT Manager for IT infrastructure, CCTV, access control, ERP and digital systems; Accounts for procurement, invoices, vendor payments and asset records; Admissions for parent services and student onboarding; and the Principal/Academic Director for overall operational priorities. Academic decisions remain with the academic leadership. The Admin Manager is responsible for ensuring that the administrative, logistical and physical arrangements required to implement those decisions are available on time.

Key Performance Indicators

Performance will be measured through campus readiness,



maintenance response, housekeeping standards, safety compliance, statutory compliance, inventory accuracy, vendor performance, transport efficiency, timely closure of administrative issues and completion of pre-opening milestones.

The expected standard is zero missed critical statutory renewals, zero unresolved critical safety issues and 100% completion of opening-critical activities before commencement of school operations.

Qualification & Experience

- Bachelor's degree in Administration, Management, Commerce or a related discipline.
- MBA/PG Diploma in Administration/Operations preferred.
- Preferably 5–8 years of relevant administrative/operations experience.
- Experience in a reputed school or educational institution preferred.
- Experience in new-school setup or campus commissioning will be an advantage.
- Good computer skills and familiarity with ERP, MS Office/Google Workspace and digital administrative systems.

Essential Competencies The candidate should possess strong leadership, planning, coordination, documentation, vendor management, negotiation, facilities management, team supervision and problem-solving abilities. The position requires a person who demonstrates integrity, accountability, punctuality, attention to detail, professional communication, calmness under pressure and a strong commitment to student safety and service excellence.

Authority & Accountability The Admin Manager may implement approved administrative decisions, supervise support services, coordinate vendors, obtain quotations and manage approved operational resources.

The Admin Manager shall not independently enter major contracts, appoint staff, approve unbudgeted expenditure, alter approved policies/SOPs, make academic decisions or financially commit the Society beyond delegated authority.

Major decisions shall follow the established governance structure:

Merlyn Educational Society Board → Principal / Academic Director → Admin Manager

MERLYN INTERNATIONAL SCHOOL

Learn to Lead. Lead to Serve.

Wisdom Integrity Excellence Responsible Action

Contact: +91 96767 72229

Email: [email protected]

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits

- Health insurance
- Provident Fund

Work Location: In person

📌 Admin Manager (Hyderabad)
🏢 Merlyn International School
📍 Hyderabad