We are looking for an experienced and hands-on Admin & Maintenance Manager to manage the overall administration, building maintenance, civil work, electrical maintenance, facilities, vendors, and infrastructure of our cloud kitchen operations.

The ideal candidate should have strong experience in facility management, civil and electrical maintenance, vendor management, manpower coordination, preventive maintenance, and cost control. The candidate will be responsible for ensuring that all kitchen facilities and infrastructure remain safe, functional, and well maintained with minimum disruption to operations.

Key Responsibilities

1. Administration & Facility Management

Manage day-to-day administrative and facility operations of the cloud kitchen. Ensure smooth functioning of the kitchen premises, office, storage, utility, and staff areas.

Manage housekeeping, security, pantry, utilities, and other support services.

Maintain administrative records, registers, checklists, and documentation.

Coordinate with Operations, Kitchen, HR, Finance, and Management teams for administrative requirements.

Monitor staff attendance, housekeeping, security, and other facility support activities.

1. Building & Civil Maintenance

Manage overall building and premises maintenance of the cloud kitchen. Conduct regular inspections and identify maintenance requirements.

Coordinate civil work including flooring, tiling, masonry, plastering, painting, waterproofing, ceiling, partitions, doors, shutters, and fabrication.

Identify and resolve issues related to water leakage, seepage, cracks, drainage, dampness, and structural defects.

Manage plumbing, water supply, drainage, sewage, and sanitation-related maintenance.

Supervise renovation, modification, fit-out, and repair projects.

Ensure all civil and building work is completed within the approved cost and timeline.

1. Electrical Maintenance

Manage day-to-day electrical maintenance and troubleshooting. Coordinate with electricians and electrical contractors for repair, installation, and preventive maintenance.

Monitor DB panels, MCBs, wiring, switches, sockets, lighting, power points, exhaust systems, and electrical connections.

Coordinate electrical requirements for installation of new kitchen equipment and infrastructure modifications.

Ensure proper earthing, cable management, electrical safety, and load management.

Handle electrical breakdowns, power failures, tripping, short circuits, and other electrical issues.





Coordinate maintenance of DG sets, UPS, stabilizers, inverters, and other backup power systems, where applicable.

1. Preventive & Breakdown Maintenance

Develop and implement preventive maintenance schedules for the building, electrical systems, utilities, and facilities. Ensure timely completion of scheduled maintenance activities.

Respond quickly to breakdowns and emergency maintenance requirements.

Maintain records of maintenance activities, breakdowns, repairs, and pending work.

Identify recurring issues and recommend long-term corrective solutions.

Minimize downtime and disruption to kitchen operations.

1. Vendor & Contractor Management

Identify and manage contractors, electricians, plumbers, carpenters, civil contractors, and other service providers. Obtain quotations, compare costs, negotiate rates, and finalize vendors as per company policy.

Supervise contractor work and ensure quality, safety, and timely completion.

Verify work completed before processing vendor bills.

Maintain vendor records, AMC contracts, quotations, work orders, and service reports.

Monitor vendor performance and take corrective action where required.

1. Safety, Hygiene & Compliance

Ensure the premises are maintained in a safe, clean, and hygienic condition. Coordinate fire safety, pest control, waste disposal, water tank cleaning, and other facility-related activities.

Ensure electrical and civil maintenance work follows appropriate safety practices.

Maintain required maintenance and inspection records.

Support management in meeting applicable statutory, safety, and facility-related compliance requirements.

1. Budget & Cost Control

Prepare and monitor the annual/monthly maintenance and administration budget. Control maintenance expenses without compromising safety or operational requirements.

Track AMC, repair, utility, and facility-related expenses.

Evaluate repair versus replacement requirements and provide recommendations to management.

Identify opportunities for cost reduction and improved operational efficiency.

1. Reporting





Prepare daily/weekly/monthly maintenance and administration reports. Maintain a tracker for ongoing, completed, and pending maintenance work.

Report major breakdowns, safety concerns, and infrastructure issues to management.

Provide regular updates on maintenance expenses, vendor performance, and project status.

Required Qualifications

Education: Graduation in any discipline.

Experience: Minimum 5+ years of relevant experience in administration, facility management, maintenance, hospitality, restaurant, QSR, cloud kitchen, or a similar industry.

Hands-on experience in building maintenance, civil work, electrical maintenance, plumbing, and facility management.

Experience in managing contractors, vendors, technicians, and support staff.

Valuable knowledge of preventive and breakdown maintenance.

Proficiency in MS Office, particularly MS Excel, for reporting and tracking.

Strong communication, negotiation, coordination, and problem-solving skills.

Ability to work independently and manage multiple maintenance activities simultaneously.

Willingness to work in a fast-paced operational environment and handle emergency maintenance requirements.

Key Skills

Administration & Facility Management

Building & Civil Maintenance

Electrical Maintenance

Plumbing & Utility Management

Preventive & Breakdown Maintenance

Vendor & Contractor Management

Project & Renovation Management

Cost Control & Budgeting

Team & Manpower Coordination

Safety & Compliance

MS Excel & Reporting

Problem Solving & Decision Making

Key Performance Indicators (KPIs)

Minimum disruption/downtime due to maintenance issues.

Timely completion of preventive maintenance activities.

Quick resolution of breakdown and emergency maintenance issues.

Effective control of maintenance and facility expenses.

Quality and timely completion of civil/electrical projects.

Vendor and contractor performance.

Accurate maintenance records and reporting.

Compliance with safety, hygiene, and facility standards.

Overall upkeep and functionality of the cloud kitchen premises.

Ideal Candidate The ideal candidate should be hands-on, technically aware, proactive, and solution-oriented, with the ability to manage both administrative responsibilities and on-ground maintenance activities. Experience in cloud kitchens, restaurants, QSRs, hotels, commercial facilities, or F&B; operations will be preferred.

📌 Admin & Maintenance Manager (Gurugram)
🏢 Salad Days
📍 Gurugram