Vendor Coordination & Invoice Executive

Experience: 2-5 years
Industry: IT / Technology

Job Responsibilities:

- We are seeking an organized and proactive Executive/Senior Executive to join our Infrastructure Development Center (IDC) at Novac Technology Solutions. In this role, you will act as the primary liaison between internal infrastructure teams and external vendors. You will manage end-to-end procurement logistics, invoicing, accounts coordination, and vendor communications to ensure smooth operational workflows.

Key Responsibilities

Vendor Management & Coordination:

- Act as the single point of contact for external vendors and suppliers.
- Facilitate clear, timely, and professional email communications with vendors regarding orders, deliverable timelines, and query resolutions.
- Maintain and update an accurate database of vendors, contracts, and service level agreements (SLAs).

Procurement & Invoicing:

- Coordinate end-to-end purchasing processes for infrastructure hardware, software, licenses, and facility needs.
- Collect, verify, and track invoices received from vendors against purchase orders (POs) and delivery receipts.

Accounts & Financial Coordination:





- Coordinate closely with the internal Accounts and Finance teams to ensure timely payment processing and release for vendor invoices.
- Reconcile payment statuses, handle billing queries, and follow up on outstanding vendor accounts payable.
- Maintain detailed records and trackers for purchase orders, invoices, and payment releases for reporting and auditing purposes.

Required Qualifications & Skills

- Experience: 3 to 5 years of experience in vendor coordination, procurement assistance, or administrative accounts liaison (preferably within an IT/Infrastructure setup).
- Communication: Decent spoken and written English communication skills for professional email writing and inter-departmental collaboration.
- Vendor Operations: Strong hands-on experience handling vendor workflows, PO processing, and invoice tracking.
- Technical & Software Skills: Proficiency in MS Office (especially Excel and Word) and familiarity with ERP/accounting systems or billing software.
- Core Competencies: Detail-oriented, solid organizational skills, prompt follow-up capability, and team-oriented approach.

📌 Vendor Coordination /Invoice Executive (Chennai)
🏢 NOVAC
📍 Chennai