Job Summary

The role supervises end-to-end PTP delivery across invoice processing, payments, vendor queries, reconciliations and exception resolution. The role leads the team, monitors service performance and maintains effective controls. The role also analyses AP reports, including ageing reports, payment forecasts and KPIs, to identify trends and support management decision-making.

Your Key Responsibilities

Team Leadership and Management

- Supervise, mentor, and train a team of PTP Specialists.
- Delegate tasks effectively and monitor team performance against established goals and KPIs.
- Conduct regular performance reviews and provide constructive feedback to team members.
- Foster a positive and cooperative team environment.
- Address and resolve employee issues and concerns promptly and effectively.
- Ensure adequate staffing levels and manage team schedules.

PTP Process Oversight

- Oversee the entire PTP process, from purchase requisition to payment disbursement.
- Ensure accurate and timely processing of invoices, T&E; claims, purchase orders, and payment requests.
- Identify and implement process improvements to enhance efficiency and accuracy within the PTP cycle.
- Monitor and resolve discrepancies related to invoices, purchase orders, and payments.
- Maintain strong relationships with internal stakeholders (e.g., Purchasing, Receiving, Finance) to ensure smooth PTP operations.

Compliance and Controls

- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Maintain and enforce internal controls to safeguard company assets and prevent fraud.
- Participate in internal and external audits, providing necessary documentation and support.
- Stay up-to-date on changes in accounting regulations and best practices.

Reporting and Analysis

- Analyze accounts payable reports, including ageing reports, payment forecasts, and key performance indicators (KPIs).
- Identify trends and anomalies in accounts payable data and recommend corrective actions.




- Provide timely and accurate information to management as requested.

Problem Solving and Issue Resolution

- Serve as a point of escalation for complex accounts payable issues.
- Investigate and resolve discrepancies, errors, and other problems in a timely and efficient manner.
- Develop and implement solutions to prevent recurring issues.
- Review vendor statement reconciliations and ensure timely resolution of outstanding items.

System Management

- Work with IT and other departments to maintain and improve the accounts payable system.
- Participate in system upgrades and implementations.
- Troubleshoot system-related issues and provide support to team members.

Role-Specific Skills/Attributes

- Graduate with 5-8 years of experience in PTP.
- Strong knowledge of processes, including invoice validation, PO matching, reconciliations, and exception handling.
- Experience in supervising delivery of PTP processes.
- Experience in invoice and vendor management, including resolution of supplier queries.
- Self-motivated.
- Commercially focused with a strong Client service approach.
- Confidence in dealing with and building relationships both internally and externally.
- Well organized with strength in prioritizing.
- Flexible attitude to achieve results.
- Calm under pressure.
- Proficiency in ERP platforms, along with advanced Microsoft Excel and reporting skills.
- Strong knowledge of end-to-end Accounts Payable processes, including invoice validation, PO matching, reconciliations, and exception handling.
- Ability to manage supplier queries, prioritize aging items, and meet agreed turnaround times and service-level requirements.

Qualifications

- Bachelor of Commerce
- Master of Commerce
- Master of Business Administration

Experience

- Financial Analysis (3+ years)

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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