Role & responsibilities

Tender Management

- Identify and monitor tender opportunities across various e-procurement portals, including GeM, CPPP, eProcurement portals, HLL, AIIMS, State Government portals, and other procurement platforms.
- Download, review, and analyze tender documents, eligibility criteria, technical specifications, and commercial terms.
- Prepare tender checklists and ensure timely completion of all pre-bid requirements.
- Coordinate with OEMs, internal departments, and external stakeholders for required technical, commercial, and statutory documents.
- Prepare and upload tender documents within stipulated timelines while ensuring complete compliance.
- Maintain accurate records of all submitted tenders, amendments, corrigenda, and bid status.

Pre-Tender Coordination

- Preparing technical compliance statements, commercial bids, declarations, and supporting documentation.
- Coordinate for OEM authorizations, certifications, product literature, financial documents, and statutory compliances.
- Track pre-bid meetings, clarification requests, and corrigenda.
- Maintain a centralized repository of standard tender documents and certifications.

Post-Tender Operations

- Coordinate with the sales, logistics, warehouse, finance, and service teams for timely execution of awarded orders.
- Monitor purchase orders, delivery schedules, installation status, and completion of contractual obligations.
- Ensure timely submission of performance security,



bank guarantees, invoices, and other contractual documents.
- Coordinate with customers and internal teams for acceptance certificates, installation reports, and other post-supply documentation.
- Follow up on payment processing and outstanding receivables until closure.

Documentation & MIS

- Maintain complete digital and physical records of all tenders and contracts.
- Prepare regular MIS reports on tender participation, success rate, order status, pending supplies, and payment follow-ups.
- Maintain trackers for bid submissions, order execution, and contract renewals.
- Ensure all documentation is organized, updated, and readily available for audits and management review.

Cross-functional Coordination

- Work closely with Sales, Finance, Service, Logistics, and OEM partners to ensure smooth execution of business operations.

Preferred candidate profile

- Knowledge of GeM, CPPP, and other government e-procurement portals.
- Solid understanding of tender documentation and contractual processes.
- Excellent written and verbal communication skills.
- Strong attention to detail and documentation accuracy.
- Good coordination and stakeholder management skills.
- Proficiency in Microsoft Excel, Word, PowerPoint, and PDF editing tools.
- Ability to manage multiple deadlines in a fast-paced environment.
- Problem-solving mindset with a proactive approach.

📌 Tender Manager - Medical Equipment Wholesaler - East Delhi
🏢 Talent Corner HR Services
📍 Delhi