Role & responsibilities

1. Office Administration & Backend Operations

- Ensure smooth day-to-day office operations and administrative activities.
- Maintain office records, databases, and documentation.
- Manage office supplies inventory and procurement requirements.
- Coordinate with internal departments for administrative support.
- Handle incoming and outgoing correspondence, courier services, and office communications.
- Maintain office cleanliness, safety, and infrastructure standards.

2. Attendance & Leave Management

- Monitor and maintain employee attendance records.
- Track employee leave, late arrivals, and absenteeism.
- Generate attendance reports and share with HR/Management as required.
- Coordinate with employees and department heads regarding attendance discrepancies.
- Ensure timely updates of attendance management systems.

3. Vendor Management

- Identify, onboard, and coordinate with vendors and service providers.
- Obtain quotations, negotiate pricing, and process vendor agreements.
- Monitor vendor performance and service quality.
- Maintain vendor database, contracts, and payment records.




- Coordinate with vendors for office maintenance, housekeeping, security, catering, and other services.

4. Petty Cash Management

- Maintain and manage daily petty cash transactions.
- Verify bills, invoices, and supporting documents.
- Prepare petty cash reconciliation reports.
- Ensure accurate recording and tracking of expenses.
- Coordinate with the finance team for reimbursements and audits.

5. Event & Employee Engagement Management

- Plan and organize office events, celebrations, meetings, and employee engagement activities.
- Coordinate venue, logistics, catering, and event-related vendors.
- Manage budgets and expenses related to events.
- Ensure successful execution of internal and external events.

6. Facility & Asset Management

- Oversee office facilities and maintenance activities.
- Coordinate repairs, servicing, and preventive maintenance.
- Maintain records of office assets and inventory.
- Ensure optimal utilization and upkeep of office equipment and resources.

📌 Admin | Pune (client location )
🏢 Colliers
📍 Pune