About the Role We are looking for a proactive, organized and execution-oriented Senior Executive – Administration to manage the day-to-day administrative operations of the organization. The role will have primary responsibility for Office Administration, Facilities & Maintenance, AMC Management, Family Office / Promoter Family Support, Guest House, Fleet & Logistics, Employee Engagement & Events, MIS & Reporting, along with procurement and vendor management. Administrative stores will remain a limited supporting responsibility. Key Responsibilities 1. Office Administration - Manage smooth day-to-day office administration and workplace operations. - Coordinate housekeeping, pantry, security,courier, reception and general office services. - Ensure office infrastructure, cleanliness, safety, amenities and workplace standardsare maintained. - Coordinate repairs,workspace requirements and administrative supportto internal departments. - Monitor service quality and ensure timelyclosure of administrative issues. 1. Facilities, AMC & Maintenance - Coordinate preventive and breakdown maintenance of HVAC, electrical, plumbing, furniture, office equipment, CCTV and other facilities. - Maintain and monitor AMC/service contract schedules, renewalsand warranties. - Obtain quotations, coordinate negotiations and monitor vendor performance, SLA compliance and service quality. - Track maintenance issues, costs and recurring problems and ensuretimely closure. 1. Family Office / PromoterFamily Support - Provide professional, responsive and confidential administrative support to the Promoter Family / Family Office. - Coordinate maintenance and service requirements for promoter residences and family properties. - Liaise with household staff, drivers, contractors,



technicians and otherservice providers. - Support family functions, events and specialarrangements and ensuretimely closure of assigned requirements. - Maintain strict confidentiality regarding family schedules, properties, vendors and sensitive information. 1. Guest House, Fleet & General Logistics - Manage guest house bookings, upkeep, housekeeping, maintenance and occupancy. - Coordinate drivers,vehicles, servicing, repairs,insurance and statutory requirements. - Arrange airport transfers, local transportation, executivetravel and other business/family logistics. - Coordinate logistics for visitors, meetings, events and executive requirements. 1. Employee Engagement & Events - Coordinate employeeengagement initiatives, culturalcelebrations, annual eventsand office functions. - Manage event logistics, vendors,venues, refreshments, decorations, gifts and transportation. - Coordinate with HR and other departments for timely and cost-effective execution. 1. MIS, Reporting & Analytics - Prepare weekly/monthly Administration MIS and management reports. - Track administration expenses, AMC status, maintenance, fleet, guest house,vendors and pending actions. - Monitor budgets, analyse trends and identifycost-saving opportunities. - Develop management dashboards using Advanced Excel and Power BI and provide actionable insights. 1.



Procurement & Vendor Management - Manage procurement of office, facility, maintenance, event and administrative requirements. - Obtain quotations, prepare comparisons, negotiate commercial termsand recommend vendors. - Raise and track PRs/POs,deliveries and invoicesin coordination with Finance and users. - Maintain vendor database, evaluateperformance and identifyalternate vendors and cost-saving opportunities. 1. Administrative Stores & Assets - Maintain basic control over stationery, pantryand housekeeping consumables. - Monitor essential stock levelsand conduct periodicverification. - Maintain the administrative asset register and coordinate servicing, movement and replacement of assets. - Maintain relevant warranties, contractsand service records. Desired CandidateProfile - Must be a female candidate with excellent interpersonal skills and pleasingpersonality - Excellent command of spoken and written English, Hindi and Marathi, with solid reading and comprehension skills Education - Bachelor’s degreein business administration, Commerce, Supply Chain, Hospitality Management or related discipline. - Advanced Excel and Power BI proficiency is mandatory. Experience - 5–8 years of relevantexperience in Administration, Facilities, Corporate Servicesor Office Management - Strong experience in officeadministration, facilities coordination, AMC management, vendor management and MIS reporting. - Experience supporting senior management, promoters or family officesis preferred. - Exposure to guest house,fleet, travel/logistics and employee engagement is preferred. - Experience in promoter-driven or family-owned organizations is an advantage.

📌 Executive Assistant (Pune)
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📍 Pune