Job DescriptionAbout the Role

NOur client, an international consulting engineering firm, is looking for a Marketing & Communication Coordinator for its Thane office. This is mainly a marketing operations and project coordination role, not a creative marketing position. The role is approximately 70% execution and 30% stakeholder coordination, with a strong focus on keeping marketing activities organised, on schedule and moving forward.

NMost important requirement: Ownership. The person must take responsibility, solve problems, follow up until completion and work without constant supervision.

NKey Responsibilities

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- Manage the annual marketing calendar and coordinate approximately 6–7 content publications every week.
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- Manage content schedules, CMS activities and website publishing through WordPress.
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- Schedule social media content and maintain content, event and social media calendars.
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- Coordinate the monthly internal newsletter and upload approved content to SharePoint.
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- Track deadlines, approvals, interviews, stakeholder inputs and dependencies.
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- Follow up proactively with stakeholders and ensure no task or deliverable is missed.
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- Manage workflows and task assignments using ClickUp or similar project management tools.
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- Identify delays or bottlenecks, propose solutions and escalate risks when required.
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- Coordinate with internal teams and external agencies, and gradually take over activities currently handled by an external agency.
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- Prepare monthly reportsfor website, LinkedIn and internal newsletter performance.
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- Maintain trackers, branded templates and basic marketing documentation.
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nCandidate Profile

NWe are looking for a solid project coordinator with exposure to marketing rather than a pure marketing or creative specialist. Organisation, follow-up, ownership and stakeholder coordination are more important than advanced design skills.

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- 5–8 years of experience in project coordination, marketing operations, campaign coordination, communications or a similar role.
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- Strong planning, organisation, follow-up and administrative skills.
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- Ability to manage multiple priorities and deadlines at the same time.
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- Comfortable following up with senior stakeholders for actions, inputs and approvals.
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- Persistent but professional, with the confidence to coordinate people without direct authority.
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- Able to work independently in an international and corporate environment.
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- Professional written and spoken English.
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- Experience in a multinational or matrix organisation is preferred.
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- Basic Canva, template-based content work or layout knowledge is sufficient;

advanced design skills are not required.

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nTools & Platforms

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- Project management tools such as ClickUp, Monday.Com, Microsoft Planner or similar.
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- WordPress or another content management system.
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- SharePoint, Microsoft Teams, Viva Engage and LinkedIn.
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- Social media schedulingtools such as Meltwater.
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- Basic exposure to Canva, Adobe InDesign, Figma or HubSpot is an advantage.
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nWorking Style, Team & Success Measures

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- Take ownership oftasks, mistakes and outcomes;

focus on solutions rather than blame.

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- Be execution-focused and use good judgement on when to question, escalate or move forward.
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- Improve processes whereuseful without creating unnecessary complexity or friction.
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- Work effectively with approximately 32 internal leaders and 10–12 core operational stakeholders, including selected external agency contacts.
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- Report formally to Global Director Marketing & Communications, with day-to-day guidance from the Content Manager and Digital Specialist.
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- By month 6, manage coremarketing schedules and workflows largely independently.
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- By year-end, ensure schedules run smoothly, stakeholder trust is established, escalations are minimal and the role becomes the operational go-to contact for marketing coordination.
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- The primary focus is global Marketing & Communications. Up to eight hours per week may be allocated to local India activities, subject to agreement with the Country Manager India.
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📌 Marketing Project Manager (Alibag)
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