Role Purpose

This is not a traditional personal-assistant or secretarial role. The Executive & Commercial Assistant is expected to become a reliable extension of Senior Management in India: owning assigned matters, coordinating internal and external parties, handling commercial and office requirements, and bringing Management a transparent bottom line rather than another problem to manage. The role supports the CEO/GM across business, office and reasonable executive/personal administration where required.

Operating Principle: Investigate → Understand the facts → Coordinate → Solve → Present the bottom line, options and recommended action → Close and document. Success is measured by management relief and closure, not by the number of emails, calls or meetings.

Key Responsibilities

1. Executive & Management Support

• Act as a trusted coordination point for the CEO, General Manager and designated Senior Management on India related matters.

• Prepare concise executive summaries, correspondence, reports, presentations, meeting notes and action trackers.





• Follow management decisions to closure and proactively remind/escalate only where necessary.

• Manage meetings, appointments, travel, documentation and reasonable executive/personal administrative requirements when requested.

2. Commercial & Business Coordination

• Support preparation, review and coordination of supplier, vendor, service-provider and customer agreements, quotations, proposals, NDAs and commercial correspondence.

• Obtain quotations, compare commercial terms, highlight risks/gaps and present a short recommendation to Management before approval.

• Coordinate signatures, renewals, supporting documents, approvals and handover to Finance/Operations for filing and execution.

• Support commercial follow-up with customers, suppliers, ERP/technology partners and other external stakeholders without making unauthorized commitments.

3. India Office, Landlord & Service-Provider Management

• Coordinate offic

📌 Executive Assistant (Mumbai)
🏢 Newnovation
📍 Mumbai