Location: Mumbai (based at the family's office)
Compensation: ₹18–25L/year, based on experience
Type: Full-time- Onsite
About the Role
The family is looking for a sharp, highly organized Executive Assistant to support five family members with quick-moving schedules, correspondence, and day-to-day admin — with a smaller, secondary remit covering the upkeep of family houses. The right person thinks several steps ahead, communicates crisply, and is trusted with real access to each family member's schedule and correspondence.
Core Responsibilities & Example Scenarios (≈75% — Executive Assistant)
1. Calendar & Scheduling Management
Own and actively manage calendars for all 5 family members — book, reschedule, and defend time; flag clashes before they happen
Scenario: Two family members are unknowingly double-booked for the same evening event a week out — you catch it and resolve it with both.
2. Correspondence & Communication
Draft and manage emails, messages, and follow-ups on behalf of family members; track outstanding replies so nothing goes cold
Scenario:
A family member forwards you a thread with "handle this" — you draft the reply and close the loop same day
3. Meetings
Prepare agendas, briefing notes, and logistics ahead of meetings;
4. Documentation & Admin
Manage document renewals (passports, licenses, memberships), filing, and paperwork for each family member
Scenario: You maintain a running tracker of every document expiry across all 5 family members and flag renewals 6 weeks out, unprompted
5. Liaison Work
Act as the point of contact between family members and their respective external contacts — doctors, tailors, trainers, family office staff, event vendors — so requests don't get lost between people
Scenario: A family member needs a doctor's appointment, a tailor fitting, and a gift sourced in the same week — you own all three threads to completion
6. Research & Ad-Hoc Requests
Handle one-off research or purchase requests — comparing opt
📌 Executive Assistant (Mumbai)
🏢 ASCL
📍 Mumbai