Role Overview

This role provides high-level executive support to the Regional Vice President (RVP) while also overseeing office operations and acting as the front-of-house representative for the organisation’s Center of Excellence (CoE) in Mumbai.

The RVP travels extensively across regions and operates across multiple time zones. Therefore, this role requires a highly responsive, proactive, and detail-oriented Executive Assistant capable of managing complex travel, agile scheduling, and real-time coordination.

Key Responsibilities

Executive Assistant to RVP (High-Intensity Travel Support)
- Manage a complex and frequently changing calendar, accommodating multiple time zones and shifting priorities.
- Coordinate high-frequency international and domestic travel, including flights, visas, accommodation, ground transport, and detailed itineraries.
- Proactively manage time zone differences, ensuring seamless scheduling of meetings across regions.
- Act as a central coordination point to optimise the RVP’s travel efficiency and productivity.




- Provide real-time support during travel, including handling last-minute changes and urgent requests.
- Prepare briefing materials, meeting packs, and travel documentation ahead of trips.
- Track and manage travel expenses and reimbursements.
- Serve as a key liaison between the RVP, HQ, regional teams, and external stakeholders.
- Maintain strict confidentiality and professionalism in all matters.

Office Management
- Oversee the day-to-day operations of the Mumbai office and Center of Excellence.
- Manage office vendors, facilities, supplies, and administrative services.
- Ensure the office environment is well-organised, functional, and aligned with corporate standards.
- Support budget tracking and cost management for office operations.
- Coordinate internal meetings, events, and administrative processes.
- Ensure compliance with company policies and local administrative requirements.

Reception & Client Experience (CoE Fro

📌 Executive Assistant cum Office Manager (Mumbai)
🏢 MicroPort
📍 Mumbai