We are looking for a detail-oriented, organized, and responsible Office Assistant to support our day-to-day administrative operations and tender submission activities.

Key Responsibilities - General Administration
Answer phone calls and greet visitors professionally.
Sort and manage incoming/outgoing mail.
Maintain physical and digital office files and records.
Provide general administrative support to the office team.

MS Word
Draft various quotations, official business letters, memos, agreements, and other correspondence.
Format formal company proposals, reports, and documentation.
Prepare qualified documents according to company standards.

MS Excel
Maintain data-entry logs and office records.
Track and update office inventory.
Prepare cost-calculation and estimation sheets.
Manage billing, expense reports, and related financial records.

PowerPoint
Create qualified presentations and slide decks.
Prepare company profiles and project overviews.
Develop presentations for client meetings and internal reviews.

Tender Submission & Procurement
Monitor active procurement/tender portals.
Download and review tender documents.




Prepare technical and financial bid documents.
Collect required compliance certificates and supporting documents.
Coordinate with relevant teams for tender requirements.
Ensure accurate and timely submission of proposals before deadlines.

Required Skills
Microsoft 365: Robust working knowledge of MS Word, Excel, and PowerPoint.
Attention to Detail: High accuracy when reviewing tender requirements, pricing, documentation, and submission rules.
Time Management: Ability to handle multiple administrative responsibilities and meet strict deadlines.
Communication: Clear and professional written and verbal communication with vendors, clients, and internal teams.
Organization: Ability to maintain records, documents, and office information systematically.
Responsibility: Ability to work independently while coordinating effectively with the team.

Pay: ₹20,000.00 - ₹23,000.00 per month

Benefits:
Leave encashment
Life insurance
Provident Fund

Work Location: In person

📌 Office Assistant Pirangut (India)
🏢 Eskimo Refrigeration Industries
📍 India