Job Description – Office Secretary

Position: Office Secretary
Reporting To: Director

Job Summary

We are looking for a well-organized, responsible, and professional Office Secretary who will work directly with the Director and provide day-to-day administrative and communication support. The role requires strong communication skills, attention to detail, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities
Directly report to the Director and handle day-to-day coordination and communication.
Manage emails, correspondence, and routine office communications.
Draft qualified emails, letters, notices, and other documents as required.
Coordinate and follow up on pending payments, invoices, and outstanding receivables.
Maintain accurate records, files, documents, and office data.
Update and maintain databases, spreadsheets, and other company records.
Coordinate with clients, vendors, staff, and other stakeholders on behalf of the Director.
Track pending tasks, commitments, and follow-ups and provide timely updates to the Director.
Assist the Director with scheduling meetings, appointments, and daily activities.
Prepare reports, statements, summaries,



and other information as required.
Ensure significant documents and information are properly organized and easily accessible.
Maintain confidentiality of company and Director-related information.
Perform other administrative and secretarial duties assigned by the Director.

Required Skills & Qualifications
Good written and verbal communication skills.
Strong email drafting and correspondence skills.
Positive knowledge of MS Office, Excel, Word, and email applications.
Strong organizational and follow-up skills.
Ability to maintain accurate data and records.
Professional attitude with positive interpersonal skills.
Ability to work independently and manage multiple responsibilities.
High level of confidentiality, responsibility, and attention to detail.
Prior experience as a Secretary, Executive Assistant, Office Coordinator, or similar role will be an advantage.

Key Attributes

Organized | Reliable | Professional | Good Communicator | Proactive | Detail-Oriented | Strong Follow-Up Skills

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Office Secretary Noida
🏢 Lignum Pro Industries
📍 Noida