Urgent Hiring – Admin Assistant

Durall Systems Pvt. Ltd. is a professionally managed manufacturing organisation focused on delivering specialised engineering solutions.

Position: Admin Assistant

- Location: Mahape, Navi Mumbai
- Education: Graduate
- Experience: Fresher / 1–2 years of relevant experience
- Gender: Any
- Working Days: Monday to Saturday
- Working Hours: 9:30 AM to 6:00 PM
- Reporting To: Factory HR

Skills Required

Good knowledge of MS Excel and MS PowerPoint

- Good English communication skills
- Email and correspondence management
- Administrative and coordination skills
- Basic knowledge of billing, budgeting and expense tracking
- Good problem-solving ability
- Zeal to learn and understand HR practices
- Key Responsibilities

General Administration

- Manage and maintain stationery and office supplies.
- Coordinate with the service department for issues related to internet, telephone, email IDs, software, hardware, printers, biometric systems, CCTV/cameras, etc.
- Maintain inward and outward records, including domestic and international courier records.
- Coordinate and maintain records related to staff office spaces.
- Attend and manage incoming phone calls.
- Coordinate housekeeping activities and maintain housekeeping records.
- Send KYC documents whenever required.
- Maintain records for server, cloud and firewall backups.
- Maintain tea/coffee records and prepare related vouchers.
- Arrange vehicles for outdoor visits whenever required.

Travel Desk & Coordination

- Manage day-to-day travel desk activities for employees and visitors.
- Coordinate flight, train, hotel and local transportation bookings as required.
- Arrange vehicles and transportation for official visits, meetings and customer visits.
- Maintain travel records, booking details and supporting documents.
- Coordinate with travel agencies, hotels and transport vendors.
- Track and maintain travel-related expenses.

Billing & Expense Management

- Collect, verify and maintain invoices, bills and supporting documents from vendors.




- Coordinate with accounts for timely processing of administrative and travel-related bills.
- Maintain records of administrative expenses and payments.
- Prepare and maintain expense statements and supporting documentation.
- Follow up with vendors regarding pending bills, invoices and payments.

Budget Management

- Assist in preparing and maintaining administrative and facility-related budgets.
- Track actual expenses against approved budgets.
- Maintain monthly expense records and highlight significant variations.
- Support the Factory HR/Management team in controlling administrative expenses.
- Maintain records of AMC, housekeeping, stationery, travel, courier and other administrative expenses.

HR & Documentation Support

- Update and maintain the attendance register.
- Prepare and maintain appointment, confirmation and experience letters in both hard copy and soft copy.
- Support the Factory HR team with day-to-day HR and administrative activities.

Samples & Courier Management

- Arrange samples as required.
- Maintain sample records and follow up on sample requirements.
- Coordinate sample packing and dispatch through courier.

Customer & Visitor Coordination

- Manage correspondence related to customer visits.
- Prepare customer visit invitation and confirmation letters.
- Coordinate hotel bookings and other arrangements for visitors.

Vendor & AMC Management

- Maintain AMC records and coordinate renewals.
- Coordinate with vendors and maintain relevant vendor records.
- Maintain vendor documentation, quotations, invoices and service records.

Ideal Candidate

We are looking for a proactive, organised and responsible candidate who can independently handle day-to-day administrative activities. The candidate should have good communication and coordination skills, basic commercial understanding, attention to detail, and a willingness to learn and support HR and administrative functions.

Interested candidates can share their updated CV for consideration : [email protected]

Pay: ₹16,000.00 - ₹22,000.00 per month

Perks:

- Flexible schedule
- Paid sick time
- Provident Fund

Work Location: In person

📌 Urgent Hiring – Admin Assistant (India)
🏢 durall systems
📍 India