Job Summary:

Responsible for managing HR, recruitment, employee coordination, front desk, and office administration while ensuring smooth day-to-day operations and effective coordination between employees and management.

Key Responsibilities

1. Recruitment & Hiring

- Handle recruitment from manpower requirement to joining.
- Source and screen candidates and coordinate interviews.
- Prepare JDs and maintain recruitment records.
- Coordinate selection, salary discussions, and joining formalities.

2. Onboarding

- Manage joining formalities and employee documentation.
- Conduct induction and explain company policies and procedures.
- Maintain updated employee records.

3. Attendance, Leave & Payroll

- Manage daily attendance, leave, late marks, overtime, and regularization.
- Verify monthly payroll inputs including attendance, leave, deductions, and overtime.
- Coordinate salary processing and resolve employee payroll queries.

4. Employee Reviews & Performance

- Conduct regular one-to-one employee discussions and reviews.
- Monitor performance, attendance, discipline, targets, and employee concerns.
- Maintain review records and regularly discuss important employee feedback with the Directors/Management.
- Coordinate appraisals, performance improvement plans, and follow-ups.

5. Employee Relations

- Handle routine employee concerns and coordinate resolutions with management.
- Ensure HR policies and procedures are properly communicated and followed.
- Maintain confidentiality of employee information.
- Support employee engagement and internal communication.

6. Reception & Front Desk

- Welcome and greet visitors, clients, vendors, employees, and Directors professionally.
- Handle phone calls, emails, couriers, and visitor records.
- Maintain meeting room schedules.
- Ensure the reception area is clean and organised.

7. Office & Cabin Management





- Check Directors’ cabins every morning before office hours.
- Ensure water bottles are filled for Directors and employees.
- Arrange flowers and coordinate pooja arrangements.
- Ensure cabins, meeting rooms, and office areas are clean and properly maintained.
- Coordinate with housekeeping staff for regular and deep cleaning.

8. Meeting & Calendar Coordination

- Manage Directors’ calendars and meeting schedules.
- Send reminders for meetings to Directors and attendees.
- Arrange tea/coffee during meetings and check hospitality requirements if meetings are extended.
- Ensure meeting rooms are properly organised after meetings.

9. Administration

- Handle daily office administration work.
- Manage stationery, pantry items, and office supplies.
- Coordinate with vendors for housekeeping, maintenance, and office requirements.
- Maintain office records, bills, petty cash, and admin expenses.
- Support travel and logistics arrangements when required.
- Ensure company policies and office procedures are followed.

10. Employee Coordination

- Take feedback from employees regarding tea/coffee services and other office facilities.
- Maintain birthday records of employees, investors, and Directors.
- Share birthday reminders with Management 2 days in advance.
- Coordinate employee requirements and ensure timely resolution of routine concerns.
- Support employee engagement activities and internal communication.

Required Candidate Profile:

- Graduate / MBA in HR with 0–3 years of experience in HR & Administration; freshers can also apply.
- Positive knowledge of recruitment, onboarding, attendance, payroll, and employee coordination.
- Strong communication, interpersonal, and organisational skills.
- Professional, presentable, and confident personality.
- Ability to manage HR, Front Desk, and Administration independently.
- Good knowledge of MS Office and HR/payroll software.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR cum Front Desk Executive (India)
🏢 GKG Ventures
📍 India