Role Overview

Responsible for end-to-end Production coordination with cross functional teams, Job Workers , and monitoring of Production cycle. End to End execution of Production process , from Raw material to Finished Goods in ERP system to achieve accurate Production costs. Responsible to timely fulfil store, exhibition, customized, catalogue, replenishment, and collection orders.

1. Receiving of Goods

- Process and receive fabric and clothing Purchase Orders (POs) in ERP system by verifying received materials against approved quantities
- Ensure all PO receipts are accurately entered and updated in ERP system.

2. PO Checking & Quality Coordination

- Prepare and provide PO Template Sheets to checkers for fabric and garment checking.
- Coordinate with the checking team to ensure received fabric/garments are properly inspected.
- Ensure material quality, quantity, colour, print, construction, and other relevant specifications are checked.
- Record and communicate discrepancies identified during checking.

3. Production Allotment

- Allocate production as per the guidance shared by Merchandising team based on collection, replenishment, store, exhibition, customized, and priority orders to job workers based on capacity and timelines.
- Track production progress and identify potential delays or bottlenecks.

4. End-to-End Production Coordination

- Coordinate the complete production cycle from material availability to final finished-product dispatch.
- Monitor production activities across tailoring, dyeing, embroidery, finishing, and other processes.

5. Cross-Functional Team Coordination

- Coordinate with, Catalogue, Design, Merchandising, Order Processing, Inventory, Marketing, and Accounts to resolve any production related issues
- Share production requirements, timelines, priorities, status updates, and pending requirements.

6. Production Timeline Management





- Prepare and communicate production timelines for different collections and orders.
- Monitor planned versus actual production timelines and ensure prompt production fulfilment.
- Communicate production delays, challenges, and revised timelines to stakeholders.

7. Quality Control

Identify recurring production and quality issues and coordinate corrective actions.

8. Fabric Utilization & Production Efficiency

- Maximize utilization of fabric and production resources while minimizing wastage.
- Coordinate with CAD team/machine operators to optimize fabric consumption.
- Monitor fabric consumption against approved standards.

Identify opportunities to reduce wastage and improve production efficiency.

9. PPS & Pattern Management

- Prepare PPS and patterns for all required sizes before initiating bulk production.
- Coordinate with Design, Production, and relevant teams to ensure PPS and patterns are approved.
- Maintain proper documentation of PPS, patterns, measurements, and production information.

10. Costing & Vendor Negotiation

- Review and monitor production costs provided by job workers and vendors.
- Ensure job-worker costing is competitive and aligned with approved cost targets.
- Record finalized costs accurately for future reference and costing purposes.

11. Vendor Bill & Production Documentation

- Verify vendor bills, challans, invoices, and production-related documentation with ERP system.

Identify discrepancies and resolve by co ordinating with Job workers and Accounts if required.

12. ERP and OMS Management





- Manage fabric and clothing PO receiving, PO verification, Production allotment on ERP system
- Maintain accurate and timely ERP entries for production and inventory visibility.
- Coordinate with OMS platform for product and inventory-related activities.
- Support alignment between physical stock, ERP, OMS, and internal trackers.

13. Production & Inventory Trackers

- Maintain Google Sheets and Microsoft Excel trackers for PO receipts, Job Orders, dyeing status, production allotment, production status, pending orders, fabric availability, vendor status, PPS/pattern deadlines, quality issues, and store/exhibition orders.
- Ensure trackers are updated regularly and provide accurate production visibility.

14. Cross Functional Management

- Share verified invoices with concerned teams through email.
- Maintain qualified email communication regarding production updates, pending requirements, delays, and challenges.
- Coordinate with external tailors, job workers, dyers, embroidery vendors, and other production partners.
- Address production and quality issues with vendors and ensure corrective action.

Key Responsibility Areas

- Timely completion of production Process
- Accurate Documentation on Google sheets, ERP and OMS platforms
- Reduction in production delays and bottlenecks.
- Contribute in maintaining required quality standards.
- Optimize Resource Utilization
- Competitive vendor/job-worker costing.
- Timely verification of bills, invoices, challans, and Job Orders.
- Effective cross-functional coordination.

Key Systems & Tools: Logic ERP, Uniware, Microsoft Excel, Google Sheets, Email

Overall Objective

To ensure smooth, timely, cost-effective, and quality-driven production execution by effectively managing production activities.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Production Merchandiser (Chandivali)
🏢 The Indian Ethnic
📍 Chandivali