Role OverviewThis role provides high-level executive support to the Regional Vice President (RVP) while also overseeing office operations and acting as the front-of-house representative for the organisation’s Center of Excellence (CoE) in Mumbai.The RVP travels extensively across regions and operates across multiple time zones. Therefore, this role requires a highly responsive, proactive, and detail-oriented Executive Assistant capable of managing complex travel, dynamic scheduling, and real-time coordination.Key ResponsibilitiesExecutive Assistant to RVP (High-Intensity Travel Support)- Manage a complex and frequently changing calendar, accommodating multiple time zones and shifting priorities.- Coordinate high-frequency international and domestic travel, including flights, visas, accommodation, ground transport, and detailed itineraries.- Proactively manage time zone differences, ensuring seamless scheduling of meetings across regions.- Act as a central coordination point to optimise the RVP’s travel efficiency and productivity.- Provide real-time support during travel, including handling last-minute changes and urgent requests.- Prepare briefing materials, meeting packs, and travel documentation ahead of trips.- Track and manage travel expenses and reimbursements.- Serve as a key liaison between the RVP, HQ, regional teams, and external stakeholders.- Maintain strict confidentiality and professionalism in all matters.Office Management- Oversee the day-to-day operations of the Mumbai office and Center of Excellence.- Manage office vendors, facilities,



supplies, and administrative services.- Ensure the office workplace is well-organised, functional, and aligned with corporate standards.- Support budget tracking and cost management for office operations.- Coordinate internal meetings, events, and administrative processes.- Ensure compliance with company policies and local administrative requirements.Reception & Client Experience (CoE Front Desk)- Serve as the first point of contact for visitors, clients, and stakeholders.- Deliver a professional, welcoming, and high-quality visitor experience.- Manage meeting room bookings, visitor access, and hospitality arrangements.- Support client visits, leadership meetings, and demonstrations hosted at the CoE.- Ensure reception and common areas reflect a professional corporate image at all times.RequirementsEducation- Bachelor’s degree in Business Administration, Communications, or a related field.Experience- 5–10 years of experience in Executive Assistant, Office Management, or similar roles.- Proven experience supporting senior executives with intensive travel schedules.- Strong experience managing complex international travel and multi-time-zone coordination.- Experience in multinational or regional environments is preferred.- Exposure to front desk / office operations is an advantage.Technical & Language Skills- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).- Familiarity with travel booking platforms and expense systems.- Fluent in English (written and spoken).

📌 Executive Assistant Cum Office Manager (Mid Senior)(Based In Mumbai)
🏢 MicroPort
📍 Maharashtra