Role Overview

This role provides high-level executive support to the Regional Vice President (RVP) while also overseeing office operations and acting as the front-of-house representative for the organisation's Center of Excellence (Co E) in Mumbai.

The RVP travels extensively across regions and operates across multiple time zones. Therefore, this role requires a highly responsive, proactive, and detail-oriented Executive Assistant capable of managing complex travel, energetic scheduling, and real-time coordination.

Key Responsibilities

Executive Assistant to RVP (High-Intensity Travel Support)
Manage a complex and frequently changing calendar, accommodating multiple time zones and shifting priorities. Coordinate high-frequency international and domestic travel, including flights, visas, accommodation, ground transport, and detailed itineraries. Proactively manage time zone differences, ensuring seamless scheduling of meetings across regions. Act as a central coordination point to optimise the RVP's travel efficiency and productivity. Provide real-time support during travel,



including handling last-minute changes and urgent requests. Prepare briefing materials, meeting packs, and travel documentation ahead of trips. Track and manage travel expenses and reimbursements. Serve as a key liaison between the RVP, HQ, regional teams, and external stakeholders. Maintain strict confidentiality and professionalism in all matters. Office Management
Oversee the day-to-day operations of the Mumbai office and Center of Excellence. Manage office vendors, facilities, supplies, and administrative services. Ensure the office environment is well-organised, functional, and aligned with corporate standards. Support budget tracking and cost management for office operations. Coordinate internal meetings, events, and administrative processes. Ensure compliance with company policies and local administrative requirements. Reception & Client Experience (Co E Front Desk)
Serve as the first po

📌 Executive Assistant Cum Office Manager (Maharashtra)
🏢 MicroPort
📍 Maharashtra