Job DescriptionExecutive Assistant - Office of the Founder & CEO
NProfessional calendar, communications and executive coordination
NABOUT THE ROLE
nMalsons is looking for an exceptional Executive Assistant to join the Office of the Founder & CEO. This is a high-trust role supporting a Founder operating across multiple businesses, investments and international partnerships. The EA will own the skilled operating infrastructure around the Founder so that his time, calendar, communications and business administration run seamlessly.
NThe EA owns the Founder'sprofessional machinery: when things happen, where they happen, who is involved and whether everyone is prepared.
NKEY RESPONSIBILITIES
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- Own and manage the Founder & CEO's professional calendar end-to-end. N
- Prioritise and coordinate a high volume of meeting requests and commitments. N
- Manage complex scheduling across India and international time zones. N
- Coordinate with senior executives, artists and their teams, investors, lawyers, business partners and other external stakeholders. N




- Manage and triage professional correspondence and ensure important communications are actioned. N
- Prepare daily and weekly schedules and maintain forward visibility on commitments. N
- Coordinate meeting agendas, materials, documents, video links and logistics. N
- Ensure the Founder is properly briefed and prepared for important meetings. N
- Coordinate closely withthe Chief of Staff on priorities, decisions and follow-ups. N
- Track documents requiring review, approval or signature. N
- Maintain confidential records and important contact/VIP databases. N
- Coordinate business travel with the Personal Assistant. N
- Manage meeting invitations, confirmations, changes and routine follow-ups. N
- Work seamlessly with EAs and offices of senior external stakeholders. N
- Anticipate calendar conflicts and resolve them proactively. N
- Maintain exceptional confidentiality and discretion at all

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