Office Administrator & Accounts AssistantDepartment: Administration & Accounts

Location: Thane Office

Reporting To: Operations Manager / Management

Job SummaryWe are looking for a responsible and organized Office Administrator & Accounts Assistant to manage day-to-day office administration while supporting basic accounting and finance-related activities. The candidate will coordinate with the management, property teams, vendors and accounts team to ensure smooth administrative and financial operations.

- Key Responsibilities1. Office AdministrationManage day-to-day administrative activities of the Thane office.
- Maintain office records, documents, files and correspondence.
- Coordinate office supplies, stationery and other administrative requirements.
- Maintain proper records of company assets, equipment and documents.
- Coordinate with vendors, service providers and suppliers.
- Handle courier, dispatch, bills and other office-related requirements.
- Maintain staff attendance, leave records and other administrative documentation.
- Assist management and the Operations Manager with day-to-day administrative tasks.
- Coordinate communication between the corporate office and properties when required.
- 2. Accounts SupportAssist the Accounts/Finance team with day-to-day accounting activities.
- Record and maintain purchase bills, expense bills and invoices.
- Verify bills and supporting documents before submitting them for approval/payment.
- Maintain petty cash records and expense statements.
- Assist with vendor payment records and outstanding statements.
- Maintain proper documentation for purchases and expenses.




- Assist in bank-related entries, payment tracking and basic reconciliation.
- Follow up with properties for pending bills, invoices and supporting documents.
- Assist in maintaining monthly expense and purchase records.
- Support the Accounts team during month-end closing and audits.
- 3. Property & Operations CoordinationCollect required reports, bills, invoices and documents from all Moonstone Hammock properties.
- Follow up with Property Managers for pending documentation.
- Maintain centralized records of property-wise expenses and purchases.
- Coordinate with Operations for purchase requirements and approvals.
- Ensure bills and supporting documents are submitted within the required timelines.
- Maintain proper filing of property-related administrative and financial documents.
- 4. Data & ReportingMaintain Excel/Google Sheets for administrative and accounts-related records.
- Prepare basic expense, purchase and outstanding reports.
- Maintain vendor databases and payment tracking sheets.
- Ensure all records are accurate and updated regularly.
- Assist in preparing MIS and other reports as required by management.
- Key Performance Areas (KRA)Timely completion of administrative tasks.
- Accurate maintenance of bills, invoices and expense records.




- Proper documentation and filing.
- Timely collection of bills and reports from properties.
- Accuracy of petty cash and expense records.
- Timely follow-up on vendor payments and outstanding documents.
- Maintaining updated office and property records.
- Effective coordination with the Operations and Accounts teams.
- Maintaining confidentiality of company and financial information.
- Required Skills & QualificationsGraduate in B.Com, BBA, Business Administration or a related field preferred.
- 1–3 years of experience in office administration, accounts assistance or a similar role.
- Basic knowledge of accounting principles.
- Good knowledge of MS Excel / Google Sheets.
- Knowledge of Tally or accounting software will be an advantage.
- Good organizational and documentation skills.
- Strong follow-up and coordination skills.
- Positive written and verbal communication.
- Ability to handle multiple tasks and meet deadlines.
- Hospitality industry experience will be an added advantage.
- Personal AttributesResponsible and dependable.
- Detail-oriented and organized.
- Proactive in following up on pending work.
- Honest and trustworthy, particularly with financial records.
- Able to work independently with minimal supervision.
- Professional communication and conduct.
- Willingness to coordinate with multiple properties and departments.

Working RelationshipThe position will work closely with:

- Operations Manager
- Accounts/Finance Team
- Property Managers
- Purchase Team
- Vendors & Suppliers
- Management

📌 Admin Executive (Thane)
🏢 Moonstone Hammock
📍 Thane