Position summaryOwn the day-to-day books of the firm — recording every sale and purchase, keeping bank and supplier balances tied out, filing GST on time, and making sure brand-wise billing and claims with Godrej and Pidilite (Fevicol) are settled correctly.

- 1. Invoice entry — sales and purchaseEnter all sales invoices, delivery challans, credit/debit notes into Tally/Busy on the same day; make sure GSTIN, HSN code, rate, and place of supply are correct on every bill.
- Book purchase invoices against the goods received note; verify quantity, rate, scheme/discount, freight, and tax before posting.
- Generate e-way bills for consignments above the threshold and handle e-invoicing where applicable.
- Maintain the counter cash sales register and tally it with cash-in-hand daily.
- Flag rate differences, short supply, or damaged stock to the proprietor before the invoice is passed.
- 2. Bank Reconciliation Statement (BRS)Prepare BRS for every current/OD/CC account monthly, and weekly for high-volume accounts.
- Match cheques issued vs. cleared, deposits in transit, NEFT/RTGS/UPI receipts, bank charges, and interest.
- Follow up on stale or bounced cheques and pass the required reversal entries.
- Reconcile UPI/POS collections from the counter against bank credits, net of MDR.
- Track CC/OD limit utilisation, drawing power, and stock statements due to the bank.
- 3. Purchase / supplier statement reconciliationReconcile the ledger of each supplier and distributor against their monthly statement of account.
- Check that all scheme discounts, quantity discounts, cash discounts, and credit notes have been received and booked.
- Identify unbooked invoices, double entries, wrong rates, or short credits and resolve them with the supplier in writing.
- Maintain an ageing of creditors and prepare the payment schedule for approval.
- Reconcile ITC in books against GSTR-2B and chase suppliers who have not filed.
- 4. Godrej and Fevicol (Pidilite)



billing and claimsRaise and process billing on the respective distributor/brand portals as per each company's format and price list.
- Apply the correct scheme, slab discount, and promotional pricing for the period; keep a copy of every scheme circular on file.
- Track brand-wise purchase targets, incentives, rebates, and display/scheme claims; prepare and submit claim files with supporting invoices.
- Follow up until credit notes are received, then book them against the correct supplier ledger.
- Maintain separate brand-wise purchase, sales, and margin statements so profitability per brand is visible.
- Reconcile brand ledgers (Godrej locks/hardware, Pidilite adhesives) at least monthly and get a signed confirmation of balance periodically.
- 5. Credit card and payment entriesPost all business credit card transactions with correct expense heads and supporting bills.
- Reconcile the monthly card statement against booked entries; identify personal or unidentified spends and get them regularised.
- Ensure card dues are paid before the due date to avoid interest and late fees.
- Book card charges, GST on charges, and reward adjustments correctly.
- 6. GST compliancePrepare and file GSTR-1 (outward supplies) and GSTR-3B (summary and tax payment) within due dates.
- Reconcile GSTR-2B with the purchase register every month and pursue mismatches with suppliers.
- Compute output tax, eligible input tax credit, reversals under Rule 42/43, and RCM liability where applicable.
- Maintain HSN-wise summaries, B2B/B2C splits, and e-invoice/e-way bill records.
- Assist the CA with GSTR-9/9C annual return, departmental notices, and audits.
- Track TDS under 194Q and TCS under 206C(1H) on purchases/sales where turnover thresholds apply.
- 7. General accounting and reportingMaintain cash book,



journal, and all ledgers; ensure entries are complete and backed by vouchers.
- Prepare monthly debtors and creditors ageing, and follow up on overdue customer receivables.
- Assist in stock valuation and physical stock verification; reconcile book stock with physical stock.
- Prepare monthly trial balance, P&L;, and expense summary for the proprietor.
- Handle salary/wage records, statutory dues, and any TDS on rent, contractor, or commission payments.
- Keep all invoices, bank statements, GST returns, and correspondence filed and retrievable for the statutory period.
- Skills and qualificationsB.Com or M.Com; CA Inter or equivalent is an advantage.
- 2–5 years in trading, distribution, or hardware/building-materials accounting.
- Working knowledge of Tally Prime (or Busy) and Excel — VLOOKUP, pivot tables, filters.
- Practical understanding of GST law as it applies to a trading business.
- Familiarity with distributor/brand portals and claim processes.
- Accuracy, ability to meet statutory deadlines, and comfort dealing directly with suppliers and bank staff.

Suggested work calendarFrequencyTaskDailySales and purchase invoice entry, cash book, e-way bills, counter collection tallyWeeklyBank entries and partial BRS, debtor follow-up, payment scheduleMonthlyFull BRS, supplier statement reconciliation, GSTR-2B match, GSTR-1 and 3B filing, credit card reconciliation, brand claims, trial balanceQuarterly / AnnualStock verification, TDS returns, GSTR-9/9C support, finalisation with CA

- Performance measuresGST returns filed by due date with zero late fees.
- BRS closed within 5 days of month-end for all accounts.
- Supplier ledger differences resolved within 30 days.
- Godrej and Pidilite claims submitted within the scheme window and credit notes received.
- Invoice entry backlog kept at nil.

If you'd like, I can put this into a Word document you can print or send to candidates, or trim it into a shorter one-page version for a job posting.

📌 Accountant (Chennai)
🏢 Hind Hardware
📍 Chennai