JOB DESCRIPTION

Position: Government Tender & Exhibition Executive

Department: Business Development / Events

Experience: 1–4 Years

Qualification: Any Graduate

Location: Ahmedabad / Gujarat

Job Summary :

We are looking for a proactive and detail-oriented Government Tender & Exhibition Executive to manage government tender activities, exhibition projects, presentations, documentation, and client coordination.

Key Responsibilities :

Government Tender Work

- Search and identify relevant government tenders on e-tendering portals.
- Study tender documents, eligibility criteria, BOQ, technical specifications, and submission requirements.
- Prepare and manage tender documentation, quotations, technical proposals, and commercial proposals.
- Coordinate with internal teams for required documents and pricing.
- Ensure timely and accurate submission of tenders.
- Track tender status, corrigendums, deadlines, EMD, security deposits, and other requirements.
- Maintain proper records of submitted tenders and related documents.

Exhibition & Event Work

- Plan and coordinate government exhibitions, trade shows, conferences, and corporate events.
- Coordinate with vendors, fabricators, designers, production teams, and clients.
- Manage stall fabrication, branding, printing, installation, and dismantling activities.
- Coordinate on-site activities and ensure timely execution.
- Prepare event-related quotations, proposals, and presentations.

Presentation & Proposal

- Prepare professional PPT presentations, company profiles, proposals, and concept presentations.




- Develop event/exhibition concepts according to client requirements.
- Coordinate with the design team for creative presentations and layouts.
- Prepare project-related reports and documentation.

Client Coordination

- Communicate with government departments, PSUs, corporate clients, and vendors.
- Understand client requirements and coordinate internally for execution.
- Attend meetings and presentations with clients when required.
- Maintain professional relationships with existing and potential clients.

Required Skills

- Good knowledge of Government Tender / E-Tender process.
- Experience with tender portals such as GeM and other government e-tender portals.
- Good knowledge of MS Excel, MS Word and PowerPoint.
- Robust documentation and proposal-writing skills.
- Good communication and negotiation skills.
- Exhibition and event coordination knowledge.
- Ability to work under deadlines and manage multiple projects.
- Strong follow-up and coordination skills.

Preferred Candidate

- Experience in event management, exhibition, government projects, tendering, or corporate events.
- Candidates who have handled government/PSU tenders will be preferred.
- Knowledge of BOQ, quotation preparation, vendor coordination, and project execution will be an advantage.

Key Performance Areas (KPI)

- Number and quality of tenders submitted.
- Timely tender submission and documentation accuracy.
- Successful tender participation/conversion.
- Exhibition/event execution within timelines and budget.
- Client satisfaction and coordination.
- Quality of proposals and presentations.

📌 Tender Executive (Ahmedabad)
🏢 Maascot Events Private
📍 Ahmedabad