Job Description – Executive Assistant / Manager

Position: Executive Assistant / Manager Department: Management / Administration

Location: Ahmedabad Experience: 2-4 years preferred

Employment Type: Full-time

Key Responsibilities

• Provide high-level executive and administrative support to EO Members and the EO Gujarat leadership team in day-to-day organizational and skilled requirements.

• Manage the EO House and ensure its smooth day-to-day functioning, including appointments, scheduling, member requirements, communications, and coordination.

• Develop a strong understanding of EO as an organization, its structure, programs, policies, member expectations, and operational requirements.

• Manage member communication, including emails, calls, appointments, requests, and followups, ensuring timely and professional responses. • Coordinate and maintain EO member schedules, meetings, appointments, and engagements.

• Manage the EO Gujarat Chapter's administrative and operational activities, ensuring smooth coordination across all chapter initiatives.

• Coordinate and support the planning and execution of EO Gujarat events, including meetings, learning events, social events, leadership activities, and other chapter programs.

• Coordinate with EO Members, Chapter Board Members, Forum Members, speakers, vendors, venues, hotels, event partners, and other stakeholders.

• Manage the EO calendar, appointments, meetings, travel schedules, and important commitments.

• Prepare and manage official correspondence, emails, letters, presentations, reports, meeting agendas, minutes,



and other documents.

• Maintain accurate records of members, events, meetings, communications, expenses, vendors, and important organizational documents. • Handle confidential and sensitive information relating to EO Members and the organization with complete discretion.

• Ensure timely follow-up on action points, decisions, commitments, and pending requirements arising from meetings and discussions.

• Assist in preparing presentations, reports, MIS, event briefs, communication material, and other management documents.

• Coordinate with internal and external stakeholders to ensure smooth execution of chapter activities and events.

• Manage event-related requirements including venue coordination, invitations, registrations, hospitality, transportation, guest arrangements, event schedules, and vendor coordination.

• Support the leadership team in special projects, initiatives, and assignments as required.

• Proactively identify operational requirements and resolve issues before they become problems.

• Maintain a high standard of professionalism, responsiveness, confidentiality, and member service at all times. Required Skills & Qualifications





• Graduate degree in any discipline.

• 2–4 years of experience as an Executive Assistant, Manager, Executive Coordinator, Event Manager, or similar role.

• Excellent English communication and writing skills.

• Strong proficiency in MS Office / Google Workspace, including Word, Excel, PowerPoint, Outlook/Gmail, and Calendar.

• Excellent organization, coordination, follow-up, and time-management skills.

• Strong interpersonal skills and the ability to interact professionally with senior business leaders, entrepreneurs, VIPs, vendors, and external stakeholders.

• Ability to manage multiple priorities and events simultaneously.

• Strong attention to detail and a proactive, solution-oriented approach.

• Ability to maintain strict confidentiality.

• Willingness to work flexible hours and attend events outside regular working hours when required.

• Ability to travel locally and occasionally outside Ahmedabad for organizational events, if required.

Ideal Candidate The ideal candidate should be highly organized, proactive, presentable, mature, dependable, and people-oriented, with excellent communication and coordination skills.

The candidate should be comfortable working with senior entrepreneurs and managing multiple responsibilities independently.

Key Competencies: Executive Support | Member Management | Event Management | Communication | Coordination | Calendar Management | Follow-up | Confidentiality | Problem Solving | Stakeholder Management | Professionalism | Ownership

📌 Executive Assistant (Ahmedabad)
🏢 Nexina Health And Wellness Private
📍 Ahmedabad