This role is dynamic in nature and requires a fast-paced attitude to stay on top of duties. You will be organizing travel for the MD, Employees, Sub-Contractors, and others as required. As a Travel Desk Executive, you will be required to maintain strict confidentiality about travel plans within and outside the organization.
Additionally, company rules about travel need to be followed. You will regularly be in touch with finance and HR to manage all documentation and formalities pre and post-travel.
Key Role and Responsibilities:
· Arrange flight (International and Domestic), Car, Train, and Bus Bookings.
· Organise Hotel and guesthouse bookings.
· Handle all incoming travel requests and the processes that follow after.
· Handle visa application processes.
· Vendor management.
· Negotiate best rates with vendors.
· Control and minimize cost.
- Manage emergency changes/cancellations in a professional and calm manner
· Prepare and maintain an MIS report for Accounts Department.
· Ensure vendors bills are processed on time.
· Manage personal bookings of Senior Management.
· Candidate should be available post working hours and weekends as per business requirement.
· Travel Management Process and policies to be followed and reviewed from time to time.
Requirements:
· Bachelor’s Degree
· 2-3 years’ experience in similar field.
· Awareness of international travel regulations, customs, and currencies.
· Robust negotiation and communication skills.
· Excellent interpersonal skills and people management skills.