Job Purpose:

This is a key role, to support the work company at the most senior level, report to the Director. In this role you will be required to:

Support day-to-day work of the Directors, you should be able to organize and prioritize tasks. You should have demonstrable experience of working in a similar capacity with a proven administrative, secretarial and office skills track record. Further, you should be able to plan, organize and anticipate requirements well in advance.

You will be responsible for supporting all aspects of the Director work including maintaining appointments diaries, travel and accommodation as required in addition to managing dates, producing agendas, formulating minutes of the meeting, following up on tasks, standardizing reporting formats, conducting quality checks, and assisting repartees to meet the managing directors needs.

You will have excellent written and verbal communication skills and hold experience in dealing with arrange of external stakeholders including Marwadi Shares & Finance key client groups, industry and business support at local, regional and national level in addition to key stakeholders at Marwadi shares & Finance and group companies.

This role works across the organization to ensure that organization operates

Responsibility:

- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.




- Organise meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Meet and greet visitors at all levels of seniority.
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
- Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner.
- Organizing, attending and participating in team meetings.
- Handles and maintains confidential matters appropriately and with complete discretion.
- Create a management calendar for fulfilling each goal and objective.
- Draft letters to vendors, customers, and creditors, etc.
- Conducts research, compiles data, and prepares papers for consideration
- Handles and maintains confidential matters appropriately and with complete discretion
- Effectively manages, coordinates, routes & tracks communications (email, telephone, mail)
- Organizing, attending, and participating in Team meetings.
- Documenting and following up on significant actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Providing administrative support as needed.
- Coordinating with all departments on behalf of Management
- Timely execution of work allotted by Management
- Skills:

- Proficient knowledge of MS Excel, PowerPoint, Word software
- Excellent written and verbal communication skills
- Problem Solving or analytical skills
- Should be Accurate and responsible
- Personality:

- Careful, diligent, and meticulous with a good dose of common sense
- Efficient, effective, and organized in both the physical and digital words
- Modestly confident and also personable, good-humored and trustworthy
- Informal but 100% professional while respecting traditional courtesy and good manners

📌 Executive Assistant To Director (Marwadi Shares & Finance Ltd) (Rajkot)
🏢 Marwadi Financial Services
📍 Rajkot