– STORES INCHARGE

Company: Plastocraft Automotive

Department: Stores

Position: Stores Incharge

Reporting To: Management

Location: Chettipedu

Industry: Plastic Injection Moulding

1. Job Purpose

To effectively manage the complete Stores function, including receipt, identification, storage, issue, stock control, material traceability, inventory reconciliation and dispatch, ensuring uninterrupted material availability for production and accurate inventory records.

1. Key ResponsibilitiesA. Material Inward

- Receive raw materials, packing materials, consumables, spare parts and other materials.
- Verify materials against Purchase Order, Delivery Challan and Invoice.
- Check quantity, item description, batch/lot number and physical condition.
- Prepare and maintain GRN / Material Inward Register.
- Coordinate with Quality for incoming material inspection where applicable.

B. Material Storage
- Store materials in the designated location with proper identification.
- Maintain proper labelling and traceability.
- Follow FIFO wherever applicable.
- Ensure accepted, rejected and hold materials are properly segregated.
- Maintain proper housekeeping and 5S in the Stores area.
- Prevent damage, contamination, mix-up and unauthorized material movement.

C. Material Issue to Production
- Issue raw materials and consumables against authorized Material Requisition / Issue Slip.
- Ensure correct material, quantity and batch/lot are issued.
- Maintain material issue records.
- Ensure production receives materials on time to avoid production stoppage.
- Monitor daily material consumption.

D. Finished Goods
- Receive finished goods from Production after required clearance.
- Maintain finished-goods stock records.
- Ensure proper identification, labelling and storage.
- Coordinate with Quality and Dispatch for customer shipments.
- Ensure correct quantity and product are dispatched against approved documents.

E. Dispatch
- Prepare/coordinate Delivery Challan, Packing List and other dispatch documents.
- Verify product, quantity, customer and vehicle details before dispatch.
- Ensure proper packing and loading.
- Maintain dispatch records and acknowledgement documents.
- Coordinate with Accounts/Dispatch for invoice-related requirements.

F. Inventory Control




- Maintain accurate stock registers for:
- Raw Materials
- Finished Goods
- Packing Materials
- Consumables
- Mould Spares
- Machine Spares
- Tools
- General Stores Items
- Conduct daily/weekly/monthly stock verification as required.
- Reconcile physical stock with Tally / ERP / Excel records.
- Immediately report stock shortages, excesses or discrepancies to Management.
- Monitor minimum and maximum stock levels.
- Prepare material requirement information for Purchase.

G. Mould & Maintenance Spares
- Maintain records of mould spares and maintenance spares.
- Control issue and return of tools/spares.
- Maintain records of repairable and returnable materials.
- Coordinate with Maintenance and Tool Room for spare requirements.

H. Documentation & Records

Maintain the following records

- Material Inward Register
- GRN Register
- Material Issue Register
- Raw Material Stock Register
- Finished Goods Stock Register
- Packing Material Register
- Consumables Register
- Mould/Tool Register
- Spare Parts Register
- Dispatch Register
- Returnable Material Register
- Rejected/Hold Material Register
- Stock Verification Report
- Material Reconciliation Report

I. Tally / ERP / Excel
- Enter material transactions accurately in Tally/ERP/Excel as applicable.
- Maintain stock records on a real-time basis.
- Ensure physical movement and system records are properly matched.
- Prepare monthly stock reports and inventory statements.
- Support Accounts during stock reconciliation.

J. Coordination

Coordinate with

- Purchase – material procurement and pending materials
- Production – daily material requirements
- Quality – inspection, rejection and hold materials
- Maintenance – machine spares
- Tool Room – moulds and mould spares
- Dispatch – finished goods movement
- Accounts – invoice and stock reconciliation
- Management – stock status and shortages

1.



Quality & IATF Responsibilities

- Follow company procedures and work instructions.
- Maintain material identification and traceability.
- Ensure proper segregation of accepted, rejected and hold materials.
- Maintain required Stores records for audits.
- Support IATF 16949 / ISO requirements applicable to Stores.
- Participate in internal and external audits.
- Maintain proper records for corrective actions related to Stores.

1. Safety & 5S

- Follow all safety procedures while handling materials.
- Use appropriate PPE.
- Ensure safe stacking and storage of materials.
- Maintain 5S and housekeeping in the Stores area.
- Ensure fire and emergency access is not blocked.
- Report unsafe conditions immediately.

1. Authority

The Stores Incharge is authorized to:
- Stop unauthorized material movement.
- Refuse material issue without proper authorization.
- Report stock discrepancies to Management.
- Hold unidentified or improperly documented materials.
- Request clarification for incorrect material documents.
- Escalate repeated stock/documentation issues.

1. Qualification

Preferred: Diploma / Any Degree in Commerce, Materials Management, Logistics, Supply Chain, Mechanical or related field.

1. Experience

2–5 years of experience in Stores / Inventory / Manufacturing. Experience in Plastic Injection Moulding / Automotive Components is preferred.

8. Required Skills

- Inventory Management
- Material Identification & Traceability
- Stock Reconciliation
- MS Excel
- Tally / ERP
- Documentation
- FIFO
- 5S
- Material Handling
- Dispatch Coordination
- Communication Skills
- Team Coordination
- Basic knowledge of IATF / ISO requirements

9. Key Performance Indicators (KPI)

- Stock accuracy
- Material availability
- Stock variance
- Inventory ageing
- Material issue accuracy
- Dispatch accuracy
- Documentation accuracy
- FIFO compliance
- 5S performance
- Reduction in material shortage and excess stock

10. Accountability The Stores Incharge is responsible for the protected custody, accurate recording, proper identification, traceability and controlled movement of all materials under Stores. Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Store Assistant (Thiruvallur)
🏢 plastocarft Automotive
📍 Thiruvallur