Role & responsibilities

Record Management:

- Maintain and organize physical and digital records (files, registers, contracts, invoices, HR & legal documents).

- Ensure proper indexing, labelling, and secure storage of documents.

- Maintain document logs, registers, and record-tracking systems.

- Retrieve records promptly as required by management, audits, or legal teams.

- Ensure confidentiality and compliance with company policies and statutory requirements.

- Manage document retention and disposal as per record-keeping policies.

- Coordinate with departments for timely submission and verification of documents.

Administrative Responsibilities:

- Handle general office administration and support daily operations.

- Maintain attendance records, leave data, and employee documentation.

- Coordinate with vendors for office supplies, stationery, and services.

- Support HR, finance, and operations teams with documentation and reports.

- Assist in preparing MIS reports and maintaining registers.





- Handle incoming/outgoing correspondence, emails, and courier records.

- Support internal and external audits by providing required documents.

Skills & Competencies:

- Strong organizational and documentation skills

- Attention to detail and accuracy

- Confidentiality and integrity

- Good communication and coordination skills

- Time management and multitasking ability

Technical Skills:

- Proficiency in MS Office (Word, Excel, Outlook)

- Knowledge of document management systems (DMS)

- Basic knowledge of office administration processes

- Experience in maintaining digital and physical records

Qualifications:

- Graduate in any discipline

- Diploma or certification in Office Administration / Record Management preferred

Experience:

- 2 to 5 years of experience in record management or administrative roles

Preferred candidate profile

📌 Record Keeper & Admin officer (Mumbai)
🏢 Eastern Petroleum
📍 Mumbai