We are looking for a proactive and commercially oriented Purchase & Procurement Executive who can independently manage the end-to-end purchasing process and contribute to the organisation through cost savings, efficient procurement, vendor development, quality control and timely availability of materials.

The ideal candidate should have strong negotiation skills, good market knowledge, attention to detail and the ability to coordinate effectively with vendors, project/operations teams, stores, accounts and management.

Key Responsibilities

- End-to-End Procurement

- Understand purchase requirements received from different departments/projects.
- Obtain and evaluate quotations from multiple vendors.
- Prepare comparative statements and recommend the most suitable vendor based on price, quality, delivery time and commercial terms.
- Prepare and process Purchase Orders after necessary approvals.
- Track purchase orders from placement to final delivery.
- Ensure timely procurement as per project and operational requirements.

2. Cost Optimisation & Value Creation
- Identify opportunities for cost reduction and procurement savings.
- Negotiate prices, credit periods, freight, payment terms, warranties and other commercial conditions.
- Develop alternate vendors and sources to reduce dependency and improve bargaining power.
- Regularly analyse market prices and identify better procurement opportunities.
- Avoid unnecessary purchases, excess inventory and price leakage.
- Maintain a record of negotiated savings and procurement perks.

3. Vendor Management
- Identify, evaluate and onboard reliable suppliers.
- Maintain an updated vendor database.
- Evaluate vendors based on quality, pricing, delivery performance and service.
- Develop long-term relationships with strategic vendors.
- Monitor vendor performance and resolve supply-related issues.
- Negotiate annual/rate contracts wherever beneficial.

4. Purchase Planning & Inventory Coordination




- Coordinate with Stores/Operations/Project teams to understand material requirements.
- Ensure materials are procured within required timelines.
- Monitor pending Purchase Orders and expected delivery dates.
- Coordinate with stores for receipt and verification of materials.
- Avoid overstocking, duplicate purchases and emergency procurement wherever possible.

5. Documentation & Process Control
- Maintain proper documentation for quotations, comparative statements, approvals, Purchase Orders and invoices.
- Ensure procurement is carried out as per the company’s approval matrix and purchasing policy.
- Maintain proper records of vendor rates, purchase history and outstanding orders.
- Coordinate with Accounts for invoice verification and payment processing.
- Ensure proper matching of PO, GRN/Material Receipt and Vendor Invoice wherever applicable.

6. Coordination with Finance & Accounts
- Coordinate with the Finance/Accounts team regarding vendor invoices and payment terms.
- Ensure purchase documents contain all necessary commercial and tax information.
- Support GST/TDS-related documentation wherever required.
- Assist in resolving discrepancies between Purchase Orders, receipts and invoices.

Key Performance Indicators (KPIs)

The candidate will be evaluated on:

- Procurement cost savings
- Percentage of purchases made through approved vendors
- Timely procurement and delivery
- Vendor performance and quality
- Reduction in emergency purchases
- Reduction in purchase price variance
- Purchase order compliance
- Inventory optimisation
- Accuracy and completeness of procurement documentation
- Vendor payment/credit-term optimisation




- Development of new and alternate vendors

Skills & Competencies
- Strong negotiation and communication skills
- Good understanding of procurement processes
- Vendor management and relationship-building skills
- Commercial awareness and analytical ability
- Strong Excel/Google Sheets skills
- Ability to prepare comparative statements and analyse quotations
- Good documentation and follow-up skills
- Ability to coordinate with multiple departments
- Problem-solving and decision-making ability
- High level of integrity and accountability

Qualification & Experience
- Graduate in Commerce, Business Administration, Supply Chain Management, Operations or a relevant field.
- 2–5 years of experience in purchase/procurement preferred.
- Experience in construction, project-based businesses, trading, manufacturing or government-supply procurement will be an advantage.
- Candidates with experience in ERP/accounting software and Excel will be preferred.

What We Expect From This Role

This position is not limited to placing purchase orders. The candidate is expected to act as a strategic procurement partner for the organisation by:

Right Material Right Quality Right Price Right Vendor Right Time = Maximum Procurement Value The selected candidate should continuously look for ways to reduce costs, improve processes, strengthen the vendor network and ensure uninterrupted material availability while maintaining quality and compliance.

Ideal Candidate

We are looking for someone who is:

- Proactive rather than reactive
- Commercially smart and negotiation-oriented
- Comfortable working with numbers and data
- Strong in vendor follow-up
- Capable of working independently
- Process-oriented and detail-conscious
- Focused on creating measurable value for the organisation
- Willing to take ownership of the complete procurement cycle

Pay: ₹12,175.80 - ₹37,517.18 per month

Work Location: In person

📌 Purchase Officer (Guwahati)
🏢 LearnHill Technologies
📍 Guwahati