This Position is on Third Party Payroll with Yearly Renewable Contract
Position : Procurement Executive
Location: Taloja, Navi Mumbai
Reporting To : Purchase Managers
Criteria: Graduate (Commerce / Engineering / Supply Chain preferred)with 3 + of experience in procurement/commercial/logistics functions
- Familiarity with SAP or other ERP systems preferred
- Understanding of GST documentation and basic import procedures
Key Skills:
- Solid follow-up and coordination skills
- Basic knowledge of procurement and logistics processes
- Vendor management and negotiation
- Communication and teamwork
- Working knowledge of Excel, email, and ERP tools
Job Purpose: To support the procurement team in end-to-end sourcing and purchase activities including RFQ, negotiation, PO processing, payment follow-up, delivery coordination, and import shipment scheduling while ensuring compliance and timely execution.
Key Responsibilities:
RFQ & Negotiation :
- Issue RFQs to vendors, collate and compare quotations.
- Lead negotiations to ensure best pricing, payment terms,
and commercial conditions.
- Maintain quotation records for reference and audits.
PR to PO Process:
- Convert approved purchase requisitions into POs in ERP/SAP.
- Share PO with vendors and ensure acknowledgement.
- Track and follow up on order status and deliveries.
Delivery & Import Coordination:
- Follow up with vendors for on-time delivery of materials.
- Coordinate import shipments, documentation, and scheduling with freight forwarders/customs agents.
- Escalate delays to the concerned stakeholders in advance.
Payment & Compliance Follow-up:
- Liaise with accounts team to track vendor payments and resolve issues.
- Ensure vendor invoices are submitted with proper documentation and GST compliance.
- Coordinate with vendors for corrections, debit notes, and statutory compliance where needed.
Vendor & Document Management:
- Maintain accurate and up-to-date records of POs, invoices, and communications.
- Track and report vendor performance metrics like on-time delivery and responsiveness.
- Assist in audits and documentation compliance.