PERSONAL SECRETARY

Job Summary The Personal Secretary will provide high-level administrative, coordination, and confidential secretarial support .The person should be well-organized, professional, trustworthy, and capable of handling multiple responsibilities with confidentiality and efficiency.

Key Responsibilities

- Manage the daily schedule, appointments, meetings, and calendar.

- Coordinate and organize meetings with internal and external stakeholders.

- Receive, screen, and respond to phone calls, emails, and messages as required.

- Prepare letters, official communications, reports, presentations, and other documents.

- Maintain confidential files, records, and significant documents

- Follow up with Heads of Departments, management staff, and other concerned persons on instructions

- Coordinate with different departments and ensure timely submission of required reports and information.

- Record important instructions and decisions given and follow up on pending matters.

- Arrange travel, meetings, appointments, and other official requirements when required.

- Handle sensitive and confidential information with complete discretion.

- Assist during meetings and prepare minutes or action points whenever required.

- Monitor pending tasks and provide timely updates .





- Maintain proper documentation of important communications and correspondence.

- Perform other duties and responsibilities assigned by the Management from time to time.

Required Skills & Qualifications

- MBA Degree ; additional qualifications in Administration/Management will be an advantage.

- Minimum 3–5 years of experience as a Personal Secretary, Executive Secretary, Administrative Executive, or similar role.

- Excellent communication and interpersonal skills.

- Good knowledge of MS Office, Excel, Word, PowerPoint, email, and online communication tools.

- Strong organizational and time-management skills.

- Ability to handle confidential and sensitive information.

- Good follow-up and coordination skills.

- Professional appearance and courteous behaviour.

- Ability to work under pressure and manage multiple tasks.

- Strong English communication skills; Tamil knowledge will be an added advantage.

Personal Attributes

- Trustworthy and highly confidential.

- Responsible and disciplined.

- Proactive and quick to respond.

- Good decision-making and problem-solving ability.

- Polite, professional, and well-mannered.

- Flexible with working hours based on the Chairman’s requirements.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Food provided

Work Location: In person

📌 PERSONAL SECRETARY (Tambaram)
🏢 ST. ANTHONY'S SCHOOL (CBSE)
📍 Tambaram