Description Position Summary The Events & Fundraising Assistant works to drive the success of fundraising events and provide administrative support to further the mission of the Deep River and District Health Foundation.

This individual is responsible for a wide array of tasks including event planning and coordination support, customer service, administrative support, and volunteer coordination. The Events & Fundraising Assistant liaises with third-party event organizers, manages sponsorship relationships, and works to maintain and update donor database.

Position Relationships Reporting to the Foundation Executive Director, the Events & Fundraising Assistant works directly with a variety of stakeholders including current and prospective donors, Deep River and District Health (DRDH) staff, patients, residents, the general public, community partners, and other third-party interest groups in order to advance fundraising goals.

Position Responsibilities Event Management

- Coordinate aspects of signature Foundation events to meet fundraising objectives, from initial planning to final execution
- Orchestrate event schedules and programs to create seamless and impactful experiences for participants, volunteers, and donors.
- Serve as the primary point of contact and lead organizer for all day-of event activities
- Actively recruit and cultivate relationships with corporate sponsors, securing both cash and in-kind contributions, and meticulously ensuring that all sponsorship commitments are fulfilled to sponsors' satisfaction.
- Help event participants with the registration process by email, phone, or in-person
- Coordinate relationships with external vendors and suppliers in support of events




- Develop and execute event marketing plans to attract maximum participation
- Lead event volunteer recruitment, training, and management, and oversee the successful execution of volunteer-related event tasks.
- Facilitate and contribute to signature and third-party event committee meetings, providing organizational insight and ensuring that event plans are aligned with organization objectives
- Serve as a liaison between the Foundation and third-party event organizers, ensuring cohesive coordination and representation at external events, including speaking engagements, booth operations, and cheque presentations.
- Adhere to and assist in the development of annual event plans and budgets
- Attend third-party events as needed

Donor Relations

- Provide exceptional customer service for all donors, volunteers, partners, and the public
- Regularly perform gratitude procedures to recognize donors and volunteers
- Coordinate planning and creation of content on social media platforms and newsletters, ensuring that all communications align with the Foundation's values and objectives.
- Monitor accounts on social media platforms
- Assist in the preparation of direct mail campaigns
- Assist with the recruitment, onboarding, and management of Foundation volunteers

Administrative Support

- Support and perform administrative tasks as directed
- Input accurate records of donors, gifts,



and contacts within the donor database.
- Perform data quality control, regularly reviewing and updating records and codes in the donor database to ensure the integrity and reliability of the information.
- Compile and prepare information, agendas, correspondence, reports and other documentation, relating to committees as assigned
- Provides monthly fundraising reconciliations and pledge management.
- Receive incoming correspondence and distribute to appropriate personnel
- Coordinate the delivery of donation receipts for income tax purposes
- Maintain and update fundraising website(s) for program information, services, special events and partner information.
- Qualifications

Education

- Diploma in Business Administration, Office Administration, Marketing & Advertising, Event Management, Fundraising or equivalent experience, preferably in the charitable or non-profit sector.

Experience

- Minimum 2-3 years relevant event planning, marketing, sales, and/or administrative experience, preferably working for a non-profit or in the healthcare sector
- Experience in planning and executing special events from start to finish, maintaining timelines and achieving targets
- Experience with Microsoft Office products
- Experience with social media management tools (Meta Business Suite, Ads Manager) an asset
- Knowledge of Non-profit CRM software platforms (such as DonorPerfect) an asset
- Knowledge of graphic design software (such as Canva, Adobe Creative Suite) an asset
- Valid G-Class driver’s license for the Province of Ontario, access to reliable transportation and willingness to travel locally as needed for events and meetings.

This posting is for a vacancy.

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