We are looking for a well-organized, responsible, and professional Office Secretary to provide administrative and clerical support and ensure the smooth day-to-day operation of the office. The ideal candidate should have good communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Manage daily office administrative and clerical activities.

- Answer and direct phone calls, emails, and other correspondence.

- Welcome visitors and provide necessary assistance.

- Schedule meetings, appointments, and maintain calendars.

- Prepare letters, reports, presentations, notices, and other office documents.

- Maintain and organize physical and electronic files and records.

- Handle incoming and outgoing mail, courier, and office correspondence.

- Maintain office supplies and coordinate procurement when required.

- Prepare meeting agendas, take minutes, and follow up on assigned actions.

- Maintain confidential information and office records appropriately.

- Assist management and staff with administrative requirements.

- Coordinate with clients, suppliers, employees, and other departments as needed.

- Maintain attendance, leave records,



and other administrative documentation where required.

- Perform data entry and maintain accurate databases and spreadsheets.

- Support general office operations and perform other duties assigned by management.

Required Skills & Qualifications

- Bachelor's degree or diploma in Business Administration, Office Administration, or a related field.

- Previous experience in a secretarial or administrative role is preferred.

- Good written and verbal communication skills.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Strong organizational and time-management skills.

- Ability to multitask and prioritize work effectively.

- Professional attitude and valuable interpersonal skills.

- High level of accuracy and attention to detail.

- Ability to maintain confidentiality.

- Good typing and documentation skills.

Preferred Qualities

- Punctual and dependable.

- Well-presented and professional.

- Friendly and approachable.

- Self-motivated and able to work independently.

- Good problem-solving and coordination skills.

- Ability to work effectively in a team environment.

Work Location: In person

📌 Office Secretary (Thiruvananthapuram)
🏢 Emkay Groups
📍 Thiruvananthapuram