Role & responsibilities

- Maintain one updated master record covering colleges, courses, batches, students, trainers, schedules, attendance, assessments and training hours.

- Prepare batch lists, trainer mappings and timetables using information confirmed by the Training Operations Executive.

- Maintain the approved schedule and circulate authorised updates to students, trainers and college teams.

- Reconcile attendance and completed hours against verified operational records; resolve missing information, duplicate entries and discrepancies before reporting.

- Coordinate attendance uploads and maintain manual records when systems are unavailable, ensuring subsequent reconciliation.

- Prepare daily, weekly, monthly and programme-completion reports.

- Maintain a report-submission tracker showing recipients, deadlines, submission dates, acknowledgements and pending corrections.

- Draft and manage official emails, notices, letters and follow-ups with students, colleges, trainers, finance and other departments.

- Maintain student-query, complaint and feedback trackers with a named owner, required action, deadline and closure status.

- Prepare batch-wise assessment-participation and performance summaries; highlight cases requiring follow-up and send approved reminders.

- Maintain trainer profiles, approved deployment terms, course content, agreements, approvals and payment-supporting documents.

- Match invoice-supporting records with verified training delivery,



flag discrepancies and coordinate documentation with finance.

- Verify certificate data and track preparation, approval, issuance, delivery confirmation and corrections.

- Maintain records of approved trainer accommodation, meal arrangements and related expenses.

- Assist with meetings, batch changes and administrative follow-ups. Create presentations, training summaries and basic communication materials using PowerPoint, Canva or similar tools, as required.

- Maintain organised digital folders, version control, backups and confidentiality of student, trainer and financial information.

Minimum Qualification and Experience

- Graduate in any discipline; a professional degree such as BBA, B.Tech is preferred.

- At least 3 years of relevant experience in MIS, computerised data management, reporting or training administration.

Mandatory Requirements

- Strong Advanced Excel skills, including lookup functions, PivotTables, conditional formulas, data validation, data cleaning and reporting.

- Ability to manage and reconcile computerised data accurately.

- Working knowledge of Word, PowerPoint, Google Sheets and email correspondence.

- Knowledge of Canva or another creative tool.

- Good verbal and written communication skills.

- Solid attention to detail, organisation and follow-up skills.

Excel accuracy, reporting and correspondence should carry greater weight in selection than creative-design skills.

📌 MIS & Training Administration Executive (Lucknow)
🏢 babu banarasi das university
📍 Lucknow