- Monitor & ensure on all vendor invoice processed by Executives & for vendors as per SLA timelines

- Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis

- Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client.

- Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis

- Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order

- Ensure timely submission of Capex requests facility wise along with detailed Business cases. Follow-up on approvals, track on PO & related invoice payments

- Provide timely and accurate management reports location wise to the client

- Provide timely and accurate monthly FM meeting reports with analysis to monthly JLL meeting

- Ensure that all Legal & statutory compliances are met for the client

- Track vendor contracts & renewals

- Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities

- Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC





- Coordinate with the Facility Managers on a regular basis to ensure that the objectives of the client are met.

- Work with the team to ensure tenancy expectations are met.

- Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking.

- Answer management enquiries.

Key Performance Measures:

- Provide invoice processing service in accordance with the requirements of Finance Department.

- Invoice monthly for reimbursement of Service providers Pan India bill payments along with Management fee invoices based on approved SLA’s

- Investigate anomalies.

- Establish procedures to ensure only correct amounts are paid.

- Establish Monthly reports on costs and Budgets and their trends.

- Ensure monthly accrual reports submitted on a Pan India Basis.

- A proper monthly cycle should be made in conjunction with accounting process & implement the same

- Provide free and open access to its premises and all books, records and systems necessary to complete internal audits of Service provider’s records and systems.

Service Expectations:

- All bill payments are done on time.

- No pending bills without any valid reason.

- Monthly Accrual compilation.

- Monthly Compliance on Budgets.

- Preparation of Budget forecasting on Qtly / Yearly basis.

📌 MIS executive (Pune)
🏢 JLL
📍 Pune