HR cum Personal Secretary - Architecture & Design Studio

Company: Studio Saarth

Location: Jaipur, Rajasthan

Employment Type: Full-time

Work Mode: Work from Office

Experience: 2-5 Years

Qualification: Graduate/Postgraduate in HR, Business Administration, Management, or a related field

About The Role Studio Saarth is looking for a highly organized, proactive, and people-oriented HR cum Personal Secretary to manage day-to-day HR operations while providing administrative and executive support to the leadership team.

The ideal candidate should have strong communication and coordination skills, a professional personality, excellent follow-up abilities, and the ability to manage multiple responsibilities in a fast-paced architecture and design environment.

The role will involve HR administration, recruitment, employee engagement, attendance and leave management, documentation, office coordination, scheduling, and executive support .

Key Responsibilities

HR & Recruitment

- Manage day-to-day HR operations and employee-related activities.
- Handle end-to-end recruitment for architects, architectural assistants, junior architects, interns, and support staff.
- Coordinate with hiring managers and department heads to understand manpower requirements.
- Source candidates through job portals, LinkedIn, references, and other recruitment channels.
- Screen profiles, coordinate interviews, maintain candidate records, and follow up with candidates.
- Manage joining formalities, onboarding, documentation, and induction of new employees.
- Maintain employee files, HR records, attendance, leave, and other employee documentation.
- Track employee performance reviews, confirmations, and probation periods.
- Support employee engagement initiatives and address routine employee queries.
- Assist in developing and implementing HR policies, processes, and workplace guidelines.
- Maintain confidentiality of employee and company information.





Executive / Personal Secretary Support
- Provide day-to-day administrative and coordination support to the Founder/Director.
- Manage calendars, meetings, appointments, and schedules.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Prepare meeting agendas, notes, minutes, and action points whenever required.
- Track pending tasks, commitments, and follow-ups on behalf of the leadership team.
- Handle professional correspondence, emails, calls, and communication with clients, consultants, vendors, and team members.
- Prepare and organize presentations, reports, documents, and other business-related information.
- Maintain important records, files, documents, and confidential correspondence.
- Coordinate travel arrangements, meetings, and other administrative requirements when required.

Office Administration & Coordination
- Coordinate with employees and departments to ensure smooth day-to-day office functioning.
- Assist in managing office supplies, vendor coordination, and administrative requirements.
- Maintain attendance, leave records, staff schedules, and other operational trackers.
- Support employee communication regarding meetings, policies, events, and office activities.
- Assist in organizing employee meetings, training sessions, celebrations, and engagement activities.
- Ensure timely follow-up on administrative and HR-related tasks.

Required Qualifications & Experience

- Graduate/Postgraduate degree in HR, Business Administration, Management, or a related field.
- 2-5 years of relevant experience in HR, administration,



executive assistance, or a combination of these functions.
- Prior experience in an architecture, design, real estate, construction, consulting, or professional services environment will be an advantage.
- Experience in recruitment and employee coordination is preferred.
- Candidates with previous HR cum Executive Assistant/Personal Secretary experience will be preferred.

Required Skills

- Strong verbal and written communication skills.
- Valuable proficiency in MS Office - Word, Excel, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent follow-up and coordination abilities.
- Ability to maintain confidential information.
- Good interpersonal and relationship-management skills.
- Professional email and documentation skills.
- Ability to multitask and manage competing priorities.
- Strong attention to detail.
- Comfortable working with senior management and multidisciplinary teams.

Key Competencies
- Proactive and responsible approach.
- Professional and presentable personality.
- High level of discretion and confidentiality.
- Strong ownership and accountability.
- Ability to work independently with minimal supervision.
- Strong problem-solving and decision-making skills.
- Excellent coordination and follow-up.
- Adaptability and willingness to take up diverse responsibilities.

Preferred Candidate Profile The ideal candidate will be someone who can effectively balance people management and executive support , ensuring smooth HR operations while helping leadership stay organized and focused on business and project priorities. Candidates with experience in architecture/design firms, real estate, construction, or other project-based organizations will be preferred.

Salary: As per experience and industry standards

Joining: Immediate/Negotiable

Location: Jaipur, Rajasthan

Work Mode: Work from Office

📌 HR cum Personal Secretary – Architecture & Design Studio (Jaipur)
🏢 Mounee Consulting Services Private
📍 Jaipur