We are looking for an enthusiastic and responsible HR Assistant / HR & Recruitment Executive to support our growing organization in recruitment, employee onboarding, attendance, payroll coordination and day-to-day HR operations.

This is a hands-on HR role where the selected candidate will get exposure to the complete employee lifecycle — from candidate sourcing and interview coordination to joining, attendance, payroll inputs, employee records and exit formalities.

The ideal candidate should be organized, comfortable communicating with candidates and employees, good with Excel and willing to take ownership of routine HR activities.

Key Responsibilities1. Recruitment & Hiring

- Understand manpower requirements from different departments.
- Prepare and post job descriptions on appropriate job portals and recruitment channels.
- Source candidates through:
- Job portals
- LinkedIn
- Employee referrals
- Recruitment databases
- Social media
- Colleges / institutes where applicable
- Screen resumes according to job requirements.
- Conduct initial telephonic screening.
- Coordinate interviews with candidates and department heads.
- Maintain recruitment trackers.
- Follow up with candidates regarding interview status.
- Coordinate salary discussions and offer-related documentation.
- Maintain candidate pipeline for current and future requirements.
- Coordinate joining dates and pre-joining documentation.

2. Employee Onboarding

- Collect joining documents from selected candidates.
- Prepare employee files and HR documentation.
- Coordinate joining formalities.
- Prepare and maintain employee information.
- Coordinate induction and introduction to company policies.
- Coordinate ID cards, access, email/IT requirements and other joining activities.
- Ensure all required employee documents are properly maintained.

3. Attendance & Leave Management

- Maintain daily employee attendance.
- Track late coming, early leaving and absenteeism.
- Maintain leave records.
- Coordinate attendance corrections with employees and reporting managers.
- Prepare monthly attendance data for payroll processing.
- Maintain accurate employee attendance and leave records.

4. Payroll Coordination

- Prepare monthly payroll inputs.
- Provide attendance, leave, overtime and other applicable information to the payroll/accounting team.
- Coordinate employee salary-related queries.




- Maintain payroll-related records.
- Assist with salary revision and increment documentation.
- Coordinate statutory/payroll information with the responsible internal or external team.

Note: The role will primarily involve payroll coordination and preparation of accurate payroll inputs. Final payroll processing and statutory compliance may be handled by the designated payroll/accounts team or external consultant. 5. Employee Records & HR Documentation

Maintain updated records for

- Employee personal information
- Joining documents
- Educational documents
- Experience documents
- Attendance
- Leave
- Salary information
- Appraisal/increment records
- Company letters
- Exit documentation

Ensure employee information is handled with appropriate confidentiality. 6. Employee Communication & HR Support

- Respond to routine employee HR queries.
- Communicate HR policies and internal announcements.
- Coordinate employee requests with management.
- Support employee engagement activities.
- Assist in maintaining a positive and professional workplace environment.
- Coordinate birthday, festival and employee engagement activities when required.

7. Exit & Full & Final Coordination

- Coordinate resignation documentation.
- Maintain notice-period records.
- Coordinate exit clearance.
- Collect company assets/documents.
- Coordinate full & final information with Accounts/Management.
- Maintain exit records and employee files.

8. HR MIS & Reporting Prepare and maintain basic HR reports such as:

- Recruitment status
- Open positions
- Interview status
- Joining status
- Employee headcount
- Attendance summary
- Leave summary
- Attrition/exit records
- Payroll inputs
- HR activity reports

Required Skills

- Good verbal and written communication.
- Positive follow-up and coordination skills.
- Basic knowledge of recruitment processes.
- Good knowledge of MS Excel and MS Office.
- Ability to maintain accurate records.
- Good organizational skills.




- Professional and confidential handling of employee information.
- Willingness to learn HR operations.
- Ability to communicate comfortably with employees, candidates and management.

Preferred Excel Skills

Basic working knowledge of

- Sorting/filtering
- Excel tables
- Basic formulas
- Attendance sheets
- Recruitment trackers
- VLOOKUP/XLOOKUP is an advantage
- Pivot tables are an advantage

Education

Preferred

- MBA / PGDM – HR
- BBA / BBA-HR
- B.Com
- Bachelor's degree with HR specialization
- Any graduate with relevant HR internship/training

Freshers are welcome to apply. Candidates with up to 1 year of HR/recruitment experience will also be considered.

We are looking for someone who is:

Organized + Responsible + Good Communicator + Detail-Oriented + Willing to Learn The candidate should enjoy working with people as well as maintaining accurate documentation.

This position is suitable for someone who wants to build a career in:

Recruitment → HR Operations → Payroll Coordination → Employee Relations → General HR

What You Will Learn The selected candidate will receive practical exposure to:

- End-to-end recruitment
- Candidate screening
- Interview coordination
- Employee onboarding
- HR documentation
- Attendance management
- Leave management
- Payroll coordination
- HR MIS
- Employee communication
- Performance/appraisal coordination
- Exit formalities
- General HR operations

Salary Salary will depend on qualification, communication skills, HR knowledge and relevant experience.

Higher compensation may be considered for a candidate who can independently manage recruitment and day-to-day HR operations.

Location

Wakad, Pune, Maharashtra

Candidates should be comfortable working from the Wakad office.

Career Growth

Based on performance, the candidate can grow into:

HR Assistant → HR Executive → Senior HR Executive → HR & Administration Lead

Ideal Candidate

If you are a fresher or have around one year of experience and want practical exposure to Recruitment + HR Operations + Payroll + Employee Management, this is an opportunity to build a complete HR career rather than working only as a recruiter , apply to https://www.vinfro.in/apply

Pay: ₹18,000.00 - ₹25,000.00 per month

Perks

- Health insurance
- Provident Fund

Work Location: In person

📌 HR Assistant (Wakad)
🏢 vinfro
📍 Wakad